Front Office Admin & Travel Desk Executive

House of ShippingChennai, Tamil Nadu, India

3 days ago

Job description

Company Brief

House of Shipping provides business consultancy and advisory services for Shipping & Logistics companies. House of Shipping's commitment to their customers begins with developing an understanding of their business fundamentals. We are hiring on behalf of one of our key US based client - a globally recognized service provider of flexible and scalable outsourced warehousing solutions, designed to adapt to the evolving demands of today’s supply chains.

Currently House of Shipping is looking to identify a high caliber Front Office Admin & Travel Desk Executive .

We are seeking a dynamic and organized professional to manage front office operations and travel desk responsibilities. The ideal candidate will have 3–5 years of experience in handling domestic and international travel arrangements, with a strong focus on US business travel. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

This position is an on-site position for Chennai .

Experience & Qualifications :

Graduate in any discipline; certification in travel / tourism / hospitality is a plus.

3–5 years of experience in front office and travel desk roles.

Hands-on experience with domestic and international travel bookings.

Familiarity with visa processes, especially for the US.

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

Proficiency in MS Office and travel management tools.

Key Responsibilities :

Front Office Administration :

Manage reception duties including greeting visitors, handling calls, and managing courier services.

Maintain office supplies inventory and coordinate with vendors.

Ensure cleanliness and upkeep of the front office area.

Coordinate meeting room bookings and assist in organizing internal events.

Travel Desk Management :

Handle end-to-end travel arrangements for employees including flight bookings, hotel reservations, visa processing, and ground transportation.

Specialize in managing international travel itineraries, especially for US business trips.

Liaise with travel agencies and vendors to ensure cost-effective and timely bookings.

Maintain travel records and expense reports.

Ensure compliance with company travel policies and budget guidelines.

Preferred Attributes :

Prior experience in a corporate setup.

Ability to work under pressure and meet tight deadlines.

Customer service orientation and problem-solving mindset.

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Front Desk Executive • Chennai, Tamil Nadu, India

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