Executive Assistant

Job Description

Key Responsibilities

Executive Support

Manage calendars, appointments, and daily schedules of senior executives.

Organize and coordinate internal / external meetings, prepare agendas, and maintain

action trackers.

Draft, review, and edit correspondence, reports, and presentations.

Communication & Coordination

Act as the bridge between leadership, internal teams, and external stakeholders.

Ensure timely follow-ups, clear communication, and effective coordination across

functions.

Handle confidential information with discretion and professionalism.

Travel & Event Management

Plan and manage domestic and international travel logistics, including ticketing,

visas, accommodation, and itineraries.

Support in organizing events, conferences, and leadership engagements.

Operational & Project Support

Monitor and follow up on strategic tasks and deadlines for the leadership team.

Prepare and maintain executive-level MIS reports and dashboards.

Provide administrative and operational support to enhance productivity.

Qualifications & Requirements

Education : Any Graduate

Experience : 4–6 years as an Executive Assistant / Secretary supporting senior

leadership.

Skills Required :

1. Excellent communication and presentation skills

2. Strong interpersonal skills and positive attitude

3. Common sense, dynamic personality, and problem-solving approach

4. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

5. Ability to multitask and manage priorities effectively

Location : Gurgaon Office

Employment Type : Full-time, permanent position

Reporting To : Senior Leadership (Managing Director / Executive Director)

Performance Metrics

Calendar & Task Management : 95% on-time schedule and task coordination.

Communication Effectiveness : Timely, clear, and professional handling of queries

within 24 hours.

Stakeholder Satisfaction : Quarterly score of 4.5 / 5 or higher.

Operational Efficiency : Timely closure of executive tasks and support in project

delivery.