Egon Zehnder is one of the world’s largest retained executive search consulting firms. Founded in 1964 with a distinctive vision and structure aimed at achieving two basic goals - to place our clients' interests first and to lead our profession in creating value for our clients through the assessment and recruitment of top-level management resources. Established in January 2005, KCI in Gurgaon, works in close collaboration with the Global offices of Egon Zehnder. There are 5 teams that make up KCI : Research, Research Operations, Visual Solutions, Projects / CV Capture and Global Technology Services.
Requirements
A minimum of 5 years as an EA at the executive level, preferably within a professional services environment. Good organizational skills and basic commercial business intelligence are essential. Previous search firm and / or office administration are a plus. The ideal candidate will be a role model for members of the administrative staff and have a track record that displays collaboration expertise and a working style that ensures that mutual interests of all parties are met. He or she is the trusted and respected 'right arm' to the executive. Project management experience is a plus.
Responsibilities :
Supporting the Assignment Process
- Arranging client (CXOs) and candidate meetings
- Interaction with clients / candidates / overseas offices
- Travel arrangement (international and domestic)
- Helping ensure the necessary documentation / paperwork is in order (Visas, letter of invitation, etc.)
- Hotel reservations
- Arranging local transportation
- Interacting with other EZ offices globally for support as required
- Drafting and sending off internal communication / memos etc. as required by the Consultant he / she is working with.
Database Management
Adhering to protocols and processes related to EZ proprietary database.Update the database with accurate and timely information.Generating high quality documents from the systemStrong process discipline – must know how to use the system and use it in conformance with minimum standards.Documentation
Preparing client ready documents (assignment related and or lead related)Adept in Word, PowerPoint and Excel. Deliver to pre-determined deadlines.Administrative
Arranges all scheduling, including but not limited to candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing.Manages a complex calendar and prioritize meetings / calls as needed.Arranges and coordinates complex and detailed travel plans, itineraries, and agendas for both the Consultant and Candidate. Compiles documents for travel-related meetings.Processes expense reimbursements for Consultants and CandidatesCommunicates directly, and on behalf of the Consultant, on Client, Candidate, and internal matters. Provides a bridge for smooth communication between the Consultant and external / internal teams.Composes, prepares, and edits correspondence that is often confidential.Performs additional administrative support activities including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.Holds additional Office / Reception responsibilities to ensure the office is operating smoothly.Provides ad-hoc support to other EAs when requested to assist with work overflow as capacity allows. (Determined by Office Administrator)Project Management / Search Related
Serves as client and candidate liaison assisting consultant in maintenance of daily search activities.Provides ongoing project management assistance in complex and confidential assignmentsWorks closely and effectively with Consultant and Research to ensure deadlines are met and client and candidate needs are served.Ensures that our global database is up-to-date and accurate; including but not limited to all client / internal documents, client / candidate information, notes, emails, and appointments.Produces high quality Client and Candidate deliverables with a hands-on approach ensuring completion within the designated timeline.Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows- through on projects to successful completion, often with deadline pressure.Takes a proactive approach during the Consultant’s absence to minimize effect to the client.Assists accounting department with invoicing to clients.Builds positive relationships and interfaces with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.