Executive Administrative Coordinator

Sr. Executive Admin / HR :

Shift : 10 hours PST

Salary : Rs. 35000 / -

Company Overview : My Care International is a dynamic and innovative company dedicated to [brief description of company mission / goals]. We pride ourselves on our commitment to excellence and our ability to adapt to the ever-changing business landscape. As we continue to grow and expand, we are seeking a highly organized and proactive Executive Administrative Assistant to join our team and support our executive leadership.

Absolute Must : please don’t apply if you don’t meet our absolute must have’s mentioned below :

1) Prior experience working in night shifts (PST).

2) Must have past experience working remotely.

3) Is comfortable working 10 hour shift.

4) Can cope up in an rapid, dynamic working environment.

Position Overview : The Executive Administrative Assistant will play a pivotal role in supporting our executive team by providing high-level administrative support and ensuring seamless coordination of activities. This position requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative tasks with efficiency and professionalism.

Key Responsibilities :

• Calendar Management : Maintain and organize executive calendars, scheduling meetings, appointments, and travel arrangements efficiently.
• Communication : Serve as the primary point of contact for internal and external communications, managing emails, phone calls, and correspondence on behalf of executives. Excellent command over English language is mandatory.
• Documentation and Correspondence : Prepare and edit correspondence, presentations, reports, and other documents as needed, ensuring accuracy and professionalism.
• Meeting Coordination : Arrange and coordinate meetings, conferences, and special events, including preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements : Coordinate travel itineraries, including flights, accommodations, transportation, and other logistics, ensuring smooth and hassle-free travel experiences.
• Information Management : Maintain organized filing systems, databases, and records, ensuring easy access to information and efficient retrieval of documents.
• Expense Management : Manage and reconcile expense reports and invoices, tracking expenses and ensuring compliance with company policies.
• Project Support : Provide administrative support for special projects and initiatives, assisting with research, data analysis, and coordination as needed.
• HR and Payroll Management : Handle HR and Payroll.
• Confidentiality : Handle sensitive and confidential information with discretion and professionalism, maintaining the highest level of confidentiality at all times.
• Team Collaboration : Collaborate effectively with other administrative staff and team members to ensure efficient operations and support across the organization.

Qualifications :