Senior Administrative Coordinator

Job Title : Executive Assistant for Director General, Pro Vice Chancellors and Executive Registrar.

Location : Ganpat University, Mehsana, Gujarat.

Type : Full-Time

About Ganpat University

Ganpat University, a highly reputed multi-disciplinary university located in Gujarat with a NAAC ‘A’ grade and GSIRF 5-Star rating, has established strong industry-academia partnerships. The university seeks competent and dynamic individuals passionate about transforming education and contributing to the country’s economic growth.

About the Role :

Ganpat University is seeking a proactive, highly organized, and experienced Executive Assistant to support the Director General, Executive Registrar and Pro Vice Chancellor. The ideal candidate will possess excellent communication skills, strong time management abilities, and a high level of discretion and professionalism. This role requires a dynamic individual capable of handling confidential information, managing multiple priorities, and facilitating smooth administrative operations.

Key Responsibilities :

• Manage complex calendars, schedule meetings, and coordinate travel arrangements and reminders for upcoming meetings.
• Prepare and review correspondence, reports, presentations, and other documents.
• Prepare agendas, take meeting minutes, and ensure follow-ups are done on time.
• Maintain effective communication and coordination with internal departments, faculty, staff, and external stakeholders.
• Organize and support high-level meetings, including agenda preparation, minutes documentation, and follow-ups.
• Handle confidential information with integrity and discretion.
• Monitor incoming communications and respond or redirect as appropriate.
• Track deadlines, tasks, and key projects, ensuring timely completion and follow-through.
• Assist in the planning and execution of official university events and engagements.
• Maintain files and records in an organized and accessible manner.
• Handle emails, draft documents, and act as the point of contact for internal and external communications.

Qualification and Requirement :

a Master’s degree is anadvantage.

Preferred Attributes :