Senior Executive Assistant to the CEO

About Zeta

Zeta is a Next-Gen Banking Tech company that empowers banks and fintechs to launch banking products for the future. It was founded by and Ramki Gaddipati in 2015.

Our flagship processing platform - Zeta Tachyon - is the industry's first modern, cloud-native, and fully API-enabled stack that brings together issuance, processing, lending, core banking, fraud & risk, and many more capabilities as a single-vendor stack. 20M+ cards have been issued on our platform globally.

Zeta is actively working with the largest Banks and Fintechs in multiple global markets transforming customer experience for multi-million card portfolios.

Zeta has over 1700+ employees - with over 70% roles in R&D - across locations in the US , EMEA , and Asia . We raised $280 million at a $1.5 billion valuation from Softbank, Mastercard, and other investors in 2021.

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About the role

Zeta is looking to hire a Senior Executive Assistant to work for our CEO and founder Mr. Bhavin Turakhia.

Responsibilities

• Travel Plan, book, and manage complex international travel itineraries (flights, accommodation, ground transportation, etc.)
• Handle visa applications and immigration documentation, in coordination with embassies and visa agencies.
• Prepare detailed travel itineraries for executives, including meeting schedules, travel times, and contingency plans.
• Coordinate and manage charter flight bookings, including route planning, permissions, and on-ground arrangements.
• Demonstrate strong negotiation skills when dealing with airlines, hotels, and vendors to secure competitive rates and favorable terms.
• Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world etc.
• Managing phone calls, routine emails and correspondence with vendors and clients within India and Internationally.
• Maintain strong follow-up systems for timely completion of projects / assignments and keep the CEO updated on any developments, status reports related to ongoing projects and share follow-ups and follow-throughs with internal and external teams.
• Work on ad hoc research projects and ensure timely completion with 100% accuracy and eye for detailing.
• Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
• Organizing and servicing meetings, social gatherings, and events.
• Project management skills coupled with sound knowledge of multiple time zones, Microsoft suite and G suite.
• Remain up-to-date with the latest trends and events in the industry.
• Creating Presentations, summary reports, and budgets as and when required by the CEO.

Skills

Education & Qualifications

Skills Required

Project Management Skills, Strong Analytical Skills, Technical Aptitude