Executive Assistant to Chief Executive Officer (India)

Join one of the leading AI Tech companies and be at the center of innovation.

Proximity Works helps clients identify impactful AI use cases, build transformative tech stacks, and integrate these seamlessly into their operations. Every day, we solve complex problems, push boundaries, and redefine what’s possible. As we scale new heights, we’re seeking an  Executive Assistant (EA) to the CEO and Chief of Staff  who thrives in dynamic environments and brings structure, precision, and initiative to every task. You’ll serve as a trusted operational partner - ensuring seamless coordination, communication, and execution across the CEO’s office and broader organization.This role is  India-based (Mumbai) , hybrid (3 days onsite), and requires flexibility to work overlapping hours across IST and PST (24 / 7 mindset).

Who you are :

You’re a proactive, detail-oriented professional who takes pride in anticipating needs before they arise. You thrive in fast-paced settings, communicate with polish and confidence, and execute with excellence. You balance precision with adaptability and handle sensitive matters with absolute discretion.You’re not just an assistant - you’re a trusted right hand and problem-solver who keeps operations running smoothly, even under pressure.

What you will do :

• Calendar Management  – Assist with complex scheduling for both the CEO and Chief of Staff, proactively anticipating needs and conflicts.
• Travel Coordination  – Arrange detailed travel itineraries, accommodations, and logistics (luxury travel experience is a plus).
• Expense & Administrative Support  – Handle expense tracking, reimbursements, and vendor coordination efficiently.
• Cross-Organizational Communication  – Serve as a trusted liaison across teams and external partners, maintaining professionalism and discretion.
• Right Hand to Leadership  – Act as the CEO’s on-site support during his trips to India and a remote right hand for both executives, ensuring day-to-day operations run smoothly.
• Lite Project Management  – Support and track small-scale or cross-functional initiatives across the CEO’s office and other departments as directed.
• Confidentiality & Flexibility  – Manage highly sensitive information and provide on-call coverage as needed across overlapping time zones.

Requirements

What we’re looking for :

Process :

Benefits