Personal Secretary

Job Title : Personal Secretary

Location : Chennai, India

Reports To : Founder & CEO

About Us :

Mohan Mutha Group is a conglomerate spanning diverse industries across multiple global geographies. Founded in 1957 as an international trading company, we have since expanded our business interests to Shipping, Real Estate, Infrastructure Development, Flexible Packaging, FMCG, and Healthcare. Across our various businesses and locations, a common belief binds the Mohan Mutha Group of companies to grow mindfully and to grow together, carrying everyone along as a family, in our pursuit of success. We are headquartered in Chennai, with a presence in India, Singapore, U.A.E, Uganda, and the Maldives.

M20 urban spaces was formed in 2020, to consolidate the group’s Real Estate and hospitality interests under a distinct identity, with the goal of delivering internationally benchmarked Real estate products and concepts that exceed expectations and enrich lives through superior quality, design and sustainability. The company’s large scale multi development project includes clubs, hotels, event spaces, educational, commercial, and residential complexes across India and Maldives.

Job Summary :

Personal Secretary will provide administrative, coordination, and travel-related support to ensure smooth day-to-day operations for Founder and internal teams. The role requires strong organizational skills, confidentiality, and the ability to handle multiple tasks efficiently.

Key Responsibilities :

Administrative Support :

Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.

Prepare agendas, meeting minutes, and follow-ups for internal and external meetings.

Handle confidential documents, reports, and presentations with discretion.

Draft and review emails, letters, and other forms of communication on behalf of the executive.

Coordination and Communication :

Act as a liaison between the executive and internal / external stakeholders, ensuring smooth communication.

Coordinate with departments, clients, and vendors to facilitate project updates and deliverables.

Organize team meetings, conferences, and business events, including logistical arrangements.

Project Assistance :

Provide administrative support for ongoing consulting projects, such as preparing reports, formatting documents, and maintaining project timelines.

Assist in managing key deliverables, ensuring deadlines are met with high-quality output.

Research and gather information for reports, presentations, and decision-making.

Travel Desk Management :

Plan and book domestic and international travel (flights, hotels, transport).

Prepare detailed travel itineraries.

Coordinate visa processing, insurance, and required documentation.

Handle travel rescheduling, cancellations, and cost optimisation.

Manage travel vendor communication and maintain travel expense records.

Business Management :

Maintain an organized filing system for documents and records, both physical and digital.

Monitor business supplies and coordinate with vendors for procurement as needed.

Skills & Requirements :

Any Graduate with 2–5 years of experience in admin or travel coordination.

Strong communication and documentation skills.

Proficiency in MS Office and online travel tools.

Ability to maintain confidentiality and work independently.

Excellent time-management and multitasking abilities.