Execution Lead - Procurement Coordinator, Order Management

Entity : Finance

Job Family Group :

Procurement & Supply Chain Management Group

Job Description : Job Description

Overview :

At bp, we're reimagining energy for people and our planet. We have a bold ambition : be a net zero company by 2050 or sooner, and help the world get to net zero. Creating a more efficient business that makes the best use of its resources is a critical part of getting there. And that's what our new Finance Business & Technology (FBT) centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp's business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the GBS centre will drive pioneering digital solutions and agile ways of working.

Key Accountabilities and Challenges :

Accountable to ensure accurate and timely Purchase Order (PO) creation, change, acceptance, close, invoice resolution and proactive monitoring of all buying transactions while adhering to policies and procedures in the drive for exceptional service, operational excellence, and compliance.

Support service delivery as an individual contributor that drives effective PO Creations and other buying activities, including invoice issue resolution resulting in payment to BP suppliers and performance management.

Responsible to procure goods or services from designated sources of supply for requirements generated by BP operations. The Buyer plays the key role in the procurement process that involves timely creation of Purchase Orders (POs) from approved requisitions, as well as the associated follow-on activities related PO acceptance, tracking, change, and close. Key activities include-

• Inspect incoming requisitions for correctness and completeness and re-distributing or referring them when appropriate.
• Maintain category guidance or other relevant sourcing instructions updated and liaison with Category teams.
• Issue, as needed, Requests for Quote to obtain pricing, delivery and other commercial terms.
• Engage BP collaborators – e.g. requestors, sourcing specialist, material coordinator, operations engineers, inventory teams, suppliers, technical teams and squad members for various functions to finalize the purchase decision.
• Single point of contact between Business Procurement Team and Global Business Services Teams, act as GBS Procurement coordinator with Business Procurement sustain tag.
• Monitor and approve Purchase Order, perform quality checks, ensure maintenance requirements are implemented and expedited timely.
• Resolve operational issues with the suppliers, sourcing specialist and requestor related to the quality, delivery or receipt of good / services, invoice payment, return of materials, etc.
• Handle business asset calls, work and close action assigned.
• Strong operational management experience.
• Run unique portfolio / countries for a fluid business with challenging and constantly changing requirements and demands.
• Provide end to end proactive monitoring and management of transactional pipeline to ensure workload prioritization drives better user experience and on timely PO creation and issue resolution.
• Handle and coordinate the PO changes and proactive resolution and that any discrepancies or variations are investigated and corrected timely and proactively.
• Provide Order Management related advice and information to staff across the GBS and its Business Partners as and when required. The role is expected to provide extensive and valuable analysis with proposal and recommendations.
• Support Squads to implement timely and innovative improvements in existing processes delivering better value and experience.
• Inspire, coach, and partner with business partners and 3rd party vendors to deliver outcomes whilst ensuring an inclusive culture.
• Resolve issues that are called out by the team.
• Ensure compliance to relevant policies that may differ from country to country whenever possible, failing which may result in a negative impact on bp.

Expectations :

Qualifications, Competencies & Approach :

Essential Education & Experience-

Approaches :

Key Competencies :

Come, join our bp team!

Travel Requirement

Negligible travel should be expected with this role

Relocation Assistance :

This role is eligible for relocation within country

Remote Type :

This position is a hybrid of office / remote working

Skills : Legal Disclaimer :

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity / neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment / accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment / accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

Show more

Show less

Skills Required

Salesforce, Ariba, Sap, Excel, Srm