Chief Executive Officer Support SpecialistALIV - Regenerative Wellness • Pune, Republic Of India, IN
Chief Executive Officer Support Specialist
ALIV - Regenerative Wellness • Pune, Republic Of India, IN
12 days ago
Job descriptionDraft / review emails, letters, WhatsApp messages; Prepare agendas, briefs, and meeting packs; Plan end-to-end travel (flights / visas / hotels / local transport); Manage event registrations, invites, RSVPs, and on-ground logistics. Draft letters, proposals, MoUs / NDAs, reports, and polished PPTs. Maintain organised digital filing and version control; Liaise with doctors, patients (as guided), partners, vendors, and agencies. Coordinate courier / supplies, housekeeping, repairs / AMCs, and front-desk support when needed. Track expenses, reimbursements, petty cash, bill payments, and renewals; Collect / verify vendor invoices; prepare payment sheets; Assist with talks, screenings, webinars, clinic events : checklists, kits, guest handling, feedback collation. Capture basic content (photos / short clips) for internal / PR use, as required. Uphold patient privacy, data protection, POSH norms, and clinic SOPs at all times. Graduate (any discipline); 3–6 years as Personal Secretary / EA / Office Admin (healthcare / hospital / startup preferred). Excellent written & verbal communication : English + Hindi / Marathi . Strong MS Office / Google Workspace; calendar tools; Basic comfort with Tally / Zoho Books / Sheets for expenses (or willingness to learn). Ownership mindset, proactive, detail-oriented, and highly organised. Polished, presentable, calm under pressure; Discretion with sensitive information; Calendar adherence and meeting prep accuracy. Email / WhatsApp response TAT and action-item closure rate. Zero-error travel / logistics execution. Documentation quality and filing discipline. Expense / reimbursement TAT and reconciliation accuracy. 30 days : Clean calendar, contact / CRM hygiene, travel & expense SOPs in place. 60 days : Standardised meeting packs / MoMs; vendor / AMC tracker live; 90 days : Founder time saved (≥10%), predictable weekly rhythm, audit-ready docs and dashboards. On-site at the Pune clinic;
Job Description : EA / Personal Secretary to Founder / CEO
Location : Pune, India Type : Full-time — On-site
Reports to : Founder / CEO
Role Summary
Be the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task— no job too small .
Key Responsibilities
1) Calendar, Communication & Follow-ups
- Own the Founder’s calendar;
prioritise meetings andblock focus time.
maintain contact lists / CRM.
take MoMs and track action items to closure.
2) Travel & Logistics
create itineraries.
3) Documentation & Presentations
handle sensitive documents discreetly.
4) Stakeholder & Office Coordination
5) Admin & Accounts Assistance
reconcile weekly.
coordinate with Accounts / CA (TDS / GST basics).
6) Events & On-ground Support
7) Compliance & Confidentiality
Qualifications
Commerce / Business / Administration preferred.
WhatsApp Business.
Skills & Traits
strong gatekeeping and follow-through.
quick learner with Punelocal know-how.
KPIs
90-Day Outcomes
zero missed follow-ups.
Work Hours
standard hours with flexibility for early / late meetings or events when needed.
Create a job alert for this search
Executive Support Specialist • Pune, Republic Of India, IN
Related jobs
Executive Support Specialist
JSW Steel • Republic Of India, IN
We are looking for a Bright, Dynamic, highly organized and proactive.This role requires exceptional communication skills, attention to detail, and the ability to manage confidential information wit...Show more
Last updated: 1 day ago • Promoted
Chief of Staff – Founder’s Office | Tier-1 Consulting Preferred | US EdTech
Magma Digital Ventures • Nagpur, Maharashtra, India
Chief of Staff / Founder’s Office - Learning Design, Strategy & Consulting | EdTech Startup Remote - Full- Time Work Hours : EST (6 : 00 PM- 3 : 00 AM IST) About the Company : A reputed US - based E...Show more
Last updated: 1 day ago • Promoted
Executive Support Specialist
Coonet india network pvt ltd • New Delhi, Republic Of India, IN
We suggest you enter details here.This is a full-time, on-site Executive Assistant role based in New Delhi.The Executive Assistant will be responsible for providing executive-level administrative s...Show more
Last updated: 7 hours ago • Promoted • New!
Chief Executive Officer
JW Markets • Republic Of India, IN
Role : CEO of India for Kabuni, a London-based AI cricket coaching start-up.This role offers a unique opportunity to establish yourself as a definitive value-creator, with Kabuni's growth in its cor...Show more
Last updated: 4 days ago • Promoted
Executive Support Specialist
Whoppl. • Republic Of India, IN
Experience : Minimum 3 years in executive or secretarial support.We are seeking a highly organised and discreet Executive Assistant to provide comprehensive support to the Founder.The ideal candidat...Show more
Last updated: 7 hours ago • Promoted • New!
Chief Executive Support Specialist
Sarvoham Animal Foundation • Republic Of India, IN
Executive Assistant to CEO & Board.Sarvoham Animal Foundation is a dedicated non-profit organization committed to the welfare and protection of animals, with operations in both the USA and India.We...Show more
Last updated: 12 days ago • Promoted
Chief Executive Support Associate
Mayfair Housing • Republic Of India, IN
The ideal candidate will provide top-level assistance to the Director.They should be well-organized and be comfortable scheduling meetings and responding to emails on behalf of the Director.Lastly,...Show more
Last updated: 1 day ago • Promoted
Chief Executive Officer
Deven Choksey • Republic Of India, IN
PMS, AIF, MF, and Advisory business across B2B2C and D2C channels.This is a strategic leadership role with.P&L ownership, revenue accountability, and responsibility for scaling AUM, channel distrib...Show more
Last updated: 6 days ago • Promoted
Executive Support Specialist
A Non Profit Organisation • New Delhi, Republic Of India, IN
Handling / Attending telephone calls & take messages.Maintain all correspondence of CEO office.Maintain all general files & data regularly.
Making schedules / appointments & take care of all appointm...Show more
Last updated: 7 hours ago • Promoted • New!
Executive Support Specialist
NEXUS CONSULTING SOLUTIONS • Areā, Republic Of India, IN
Prepare and review documents, reports, and presentations to ensure accuracy, clarity, and professionalism.Anticipate the executive's needs and proactively provide support, contributing to their pro...Show more
Last updated: 1 day ago • Promoted
Chief Executive Officer
Confidential • Nagpur
Develop and implement the company's strategic plans and objectives.Provide visionary leadership and direction to all departments within the organization.
Work closely with the Board of Directors to ...Show more
Last updated: 30+ days ago • Promoted
Executive Support Specialist
Unacademy • Republic Of India, IN
Unacademy is India’s largest learning platform, built with a mission to democratize education for every learner.What began as a humble YouTube channel has evolved into a robust education ecosystem ...Show more
Last updated: 30+ days ago • Promoted
Chief Executive Office Executive Partner
IIFL Capital Services Limited • Republic Of India, IN
Manage and optimize the MD’s calendar—daily, weekly, and monthly.Schedule and coordinate internal / external meetings, events, and reviews with appropriate buffers and prioritization.Anticipate confl...Show more
Last updated: 1 day ago • Promoted
Executive Support Specialist
hatbox.in • Republic Of India, IN
This isn’t just about scheduling meetings—it’s about being the right-hand person who keeps.From meetings to last-minute personal errands, you’ll be the one ensuring everything is handled with preci...Show more
Last updated: 30+ days ago • Promoted
Executive Asst To Ceo
SV Management Consultants • Republic Of India, IN
Executive Asst to CEO - For MNC in EV Manufacturing Company.Prepare and edit correspondence, reports, presentations, and other documents.
Handle confidential information with integrity and discretio...Show more
Last updated: 1 day ago • Promoted
Chief Executive Office Coordinator
A Non Profit Organisation • New Delhi, Republic Of India, IN
Handling / Attending telephone calls & take messages.Maintain all correspondence of CEO office.Maintain all general files & data regularly.
Making schedules / appointments & take care of all appointm...Show more
Last updated: 7 hours ago • Promoted • New!
Chief Executive Officer
AAA Global • Republic Of India, IN
Build and scale a wealth management business from inception.Define and execute client acquisition, advisory, and investment strategies.
Hire and lead top talent across sales, investments, and operat...Show more
Last updated: 30+ days ago • Promoted
Chief Executive Officer
Smart Moves Consultants • Republic Of India, IN
The CEO will be responsible for providing strategic leadership and overall direction to the organization, driving growth, profitability, and operational excellence across all verticals—Retail, Corp...Show more
Last updated: 19 days ago • Promoted