Chief Executive Support Specialist
Sarvoham Animal FoundationRepublic Of India, IN12 days ago
Job descriptionCoordinate between departments — veterinary, shelter management, adoption, fundraising, and volunteer teams — ensuring efficient information flow. Track and consolidate daily operational reports, including admissions, treatments, rescues, adoptions, and expenses. Support the development, implementation, and compliance monitoring of SOPs across departments. Assist in logistics, procurement, and vendor communication. Maintain trackers and documentation for equipment, staff schedules, and supplies. Monitor progress of ongoing projects and special initiatives (construction, vaccination drives, outreach programs, etc.). Assist in data collection, reporting, and impact measurement for animal welfare metrics. Prepare periodic project status reports, dashboards, and presentations for management review. Coordinate with cross-functional teams to ensure timely delivery of project goals. Serve as a central point of contact between the CEO, Board, donors, government authorities, partners, and internal staff. Manage and streamline internal communication across departments. Draft donor emails, official responses, and stakeholder correspondence on behalf of the CEO. Maintain professional and effective relationships with external agencies, partners, and vendors. Coordinate between Indian operations and international (U.S.) teams for reporting, donor updates, and compliance matters. Manage shelter documentation including FCRA, CSR partnerships, licenses, and other statutory compliance records. Coordinate with accounts for financial tracking, budget updates, and expense reporting. Maintain digital and physical filing systems and ensure data accuracy across Google Drive / Sheets. Prepare monthly and quarterly operational and financial summary reports for the CEO and Board. Ensure timely submission of compliance reports and renewals. Bachelor’s degree in Business Administration, Management, or related field. 4+ years of experience as an Executive Assistant, Operations Coordinator, or similar role Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar), MS Office, and project management tools (Asana, ClickUp, or Trello). Excellent written and verbal communication skills in English. Strong organizational, multitasking, and documentation abilities. Compassionate, dependable, and aligned with animal welfare values. Strong sense of ownership, follow-through, and accountability. High attention to detail and confidentiality. Excellent coordination and interpersonal skills. Ability to manage multiple priorities and deadlines. Willingness to visit or assist at the shelter. Passion for animal welfare and community service. Primarily office-based with frequent coordination with shelter staff and external stakeholders. May require flexible hours to align with U.S.-based Board meetings or time zones.
Job Title : Executive Assistant to CEO & Board
Location : Bangalore, India
Work mode : In-Office
About us :
Sarvoham Animal Foundation is a dedicated non-profit organization committed to the welfare and protection of animals, with operations in both the USA and India. We provide shelter, medical care, and rehabilitation for animals in need. Our mission is to rescue, heal, and find loving homes for abandoned, abused, and neglected animals.
Overview :
The Executive Assistant to CEO & Board plays a critical role in ensuring the efficient management of daily operations and organizational coordination at Sarvoham Animal Foundation. This individual provides direct executive and administrative support to the CEO and Board of Directors while acting as a bridge between departments — including veterinary care, shelter operations, HR, fundraising, and outreach — to maintain smooth workflows and strong internal communication.
This is a mission-driven role ideal for a highly organized, proactive, and compassionate professional passionate about animal welfare and organizational excellence.
Key Responsibilities
1. Executive & Board Support
- Manage CEO’s calendar, meetings, and appointments, ensuring effective time management.
- Prepare agendas, minutes, and follow-up actions for board and management meetings.
- Draft, proofread, and format official letters, proposals, reports, and presentations.
- Maintain confidential and sensitive records, files, and organizational data.
- Track board resolutions and ensure timely execution of follow-up tasks.
- Support coordination between Indian and U.S. Sarvoham teams.
2. Operations Coordination
3. Project & Program Support
4. Communication & Liaison
5. Administrative & Documentation Support
Qualifications & Experience
Key Skills & Competencies
Work Environment
Create a job alert for this search
Executive Support Specialist • Republic Of India, IN
Related jobs
- Promoted
Chief of Staff – Founder’s Office | Tier-1 Consulting Preferred | US EdTech
Magma Digital VenturesIndia, India Chief of Staff / Founder’s Office - Learning Design, Strategy & Consulting | EdTech Startup.Work Hours : EST (6 : 00 PM- 3 : 00 AM IST).
Our mission is to help teams and leaders unlock their highest pote...Show moreLast updated: 1 day ago
- Promoted
Executive Support Specialist
JSW SteelRepublic Of India, IN We are looking for a Bright, Dynamic, highly organized and proactive.This role requires exceptional communication skills, attention to detail, and the ability to manage confidential information wit...Show moreLast updated: 1 day ago
- Promoted
Chief Of Staff – Founder’s Office | Tier-1 Consulting Preferred | Us Edtech
Magma Digital VenturesRepublic Of India, IN Chief of Staff / Founder’s Office - Learning Design, Strategy & Consulting | EdTech Startup.Work Hours : EST (6 : 00 PM- 3 : 00 AM IST).
Our mission is to help teams and leaders unlock their highest pote...Show moreLast updated: 1 day ago
- Promoted
Manager Strategic Support
ConfidentialIndia We are seeking a highly motivated and organized Manager –.Bright Future and an external consulting firm engaged for strategy development.
This role is crucial in ensuring effective coordination, com...Show moreLast updated: 12 days ago
- Promoted
- New!
Chief Of Staff - Founder’s Office | Tier-1 Consulting Preferred | Us Edtech
Magma Digital VenturesRepublic Of India, IN Chief of Staff / Founder’s Office - Learning Design, Strategy & Consulting | EdTech Startup.Work Hours : EST (6 : 00 PM- 3 : 00 AM IST).
Our mission is to help teams and leaders unlock their highest pote...Show moreLast updated: 16 hours ago
- Promoted
- New!
Chief Executive Support Associate
Mayfair HousingRepublic Of India, IN The ideal candidate will provide top-level assistance to the Director.They should be well-organized and be comfortable scheduling meetings and responding to emails on behalf of the Director.Lastly,...Show moreLast updated: 16 hours ago
- Promoted
- New!
Executive Support Specialist
LuxeListRepublic Of India, IN LuxeList is a premier digital platform designed to inspire consumers to embrace a luxurious lifestyle through a curated selection of authentic luxury products and services.The platform combines aut...Show moreLast updated: 16 hours ago
- Promoted
- New!
Executive Support Specialist
EliteRecruitmentsChennai, Republic Of India, IN Calendars (scheduling meetings, managing conflicts).Travel arrangements (air, rail, cab, hotel bookings).Expense booking for reimbursements.
Market research skills (P&L checking etc).UK / Australia / ...Show moreLast updated: 16 hours ago
- Promoted
Chief Executive Officer
Deven ChokseyRepublic Of India, IN PMS, AIF, MF, and Advisory business across B2B2C and D2C channels.This is a strategic leadership role with.P&L ownership, revenue accountability, and responsibility for scaling AUM, channel distrib...Show moreLast updated: 5 days ago
- Promoted
- New!
Executive Support Specialist
NEXUS CONSULTING SOLUTIONSAreā, Republic Of India, IN Prepare and review documents, reports, and presentations to ensure accuracy, clarity, and professionalism.Anticipate the executive's needs and proactively provide support, contributing to their pro...Show moreLast updated: 16 hours ago
- Promoted
Chief Executive Officer- CEO
ConfidentialIndia Chugh, LLP is a global law and tax firm headquartered in the U.We are expanding our India operations and seeking a.This is a full-time role for a Chief Executive Officer (CEO).The CEO will be respo...Show moreLast updated: 22 days ago
- Promoted
Executive Support Specialist
UnacademyRepublic Of India, IN Executive Support & Strategic Coordination.Manage the executiveʼs calendar, including scheduling meetings, conferences, teleconferences, and travel logistics with precision.Oversee day-to-day opera...Show moreLast updated: 30+ days ago
- Promoted
- New!
Chief of Staff - Founder’s Office | Tier-1 Consulting Preferred | US EdTech
Magma Digital VenturesIndia, India, India Chief of Staff / Founder’s Office - Learning Design, Strategy & Consulting | EdTech Startup.Work Hours : EST (6 : 00 PM- 3 : 00 AM IST).
Our mission is to help teams and leaders unlock their highest pote...Show moreLast updated: 21 hours ago
- Promoted
- New!
Chief Executive Office Executive Partner
IIFL Capital Services LimitedRepublic Of India, IN Manage and optimize the MD’s calendar—daily, weekly, and monthly.Schedule and coordinate internal / external meetings, events, and reviews with appropriate buffers and prioritization.Anticipate confl...Show moreLast updated: 16 hours ago
- Promoted
Executive Support Specialist
hatbox.inRepublic Of India, IN This isn’t just about scheduling meetings—it’s about being the right-hand person who keeps.From meetings to last-minute personal errands, you’ll be the one ensuring everything is handled with preci...Show moreLast updated: 30+ days ago
- Promoted
- New!
Executive Asst To Ceo
SV Management ConsultantsRepublic Of India, IN Executive Asst to CEO - For MNC in EV Manufacturing Company.Prepare and edit correspondence, reports, presentations, and other documents.
Handle confidential information with integrity and discretio...Show moreLast updated: 11 hours ago
- Promoted
Chief Executive Officer
AAA GlobalRepublic Of India, IN Build and scale a wealth management business from inception.Define and execute client acquisition, advisory, and investment strategies.
Hire and lead top talent across sales, investments, and operat...Show moreLast updated: 30+ days ago
- Promoted
Chief Executive Officer
Smart Moves ConsultantsRepublic Of India, IN The CEO will be responsible for providing strategic leadership and overall direction to the organization, driving growth, profitability, and operational excellence across all verticals—Retail, Corp...Show moreLast updated: 18 days ago