Executive Support Specialist

About the job

Location : Santa Cruz, Mumbai

Industry : Marketing Agency

Experience : Minimum 3 years in executive or secretarial support

Timings : Monday - Friday

About the Role :

We are seeking a highly organised and discreet Executive Assistant to provide comprehensive support to the Founder. The ideal candidate will have exceptional communication skills, sound judgment, and the ability to manage complex schedules and confidential matters with professionalism and efficiency.

Key Responsibilities :

• Provide high-level administrative and executive support to the Director, including calendar management, travel coordination, and meeting preparation.
• Serve as the point of contact between the Director and internal / external stakeholders.
• Draft, review, and manage correspondence, presentations, and reports with accuracy and attention to detail.
• Maintain confidentiality of sensitive company and client information at all times.
• Coordinate and follow up on key projects, ensuring timely execution of priorities.
• Support the Director in reviewing business operations-related documents.
• Manage office systems, filing, and document control to ensure smooth operations.
• Liaise with senior leadership, clients, and external partners on behalf of the Director.
• Assist with event planning, business meetings, and site visits as required.

Requirements :