Executive Assistant

Job Description

We are seeking a smart, proactive, and highly organized Executive Assistant / Personal Secretary to provide dedicated support to the Director of a reputed Medical Instruments & Pharma Export organization. This is a global role based in Chennai, requiring frequent international travel (up to 11 months per year) across the UK and USA. The candidate will handle all executive, administrative, and travel-related responsibilities while maintaining absolute confidentiality and professionalism.

Key Responsibilities :

• Manage the Director’s daily schedule, meetings, travel plans, and communication.
• Accompany the Director on international and domestic business trips (primarily UK & USA).
• Coordinate travel logistics, visa processing, flight and accommodation bookings, and event arrangements.
• Act as a liaison between the Director and internal / external stakeholders.
• Prepare presentations, reports, correspondence, and meeting documentation.
• Maintain a high level of discretion, confidentiality, and professionalism at all times.
• Handle time-sensitive communication, task prioritization, and follow-ups efficiently.
• Oversee general administrative and coordination tasks during travel assignments.

Requirements

Key Attributes :

Requirements

Executive Assistance, Travel Coordination, Calendar & Meeting Management, Confidential Communication, International Liaison, MS Office, Reporting, English & Tamil Proficiency