Onboarding Specialist - HR
ConfidentialHyderabad / Secunderabad, Telangana, India5 days ago
Job descriptionManage the full pre-joining lifecycle for candidates with 30–90 day notice periods across verticals. Own and maintain structured engagement plans—weekly check-ins, automated reminders, risk scoring. Operate a live onboarding tracker reflecting pipeline status, documentation progress, and candidate risk index. Collaborate with Workforce Fulfillment and Delivery Leads to align projected joiners with project timelines. Deliver 100% SLA-bound Day 1 onboarding : documentation validation, IT provisioning, payroll inputs, system access, compliance checklists. Coordinate hardware logistics, credential provisioning, internal comms, and welcome sessions. Conduct T-5 readiness audits for each scheduled joiner—flag risks early, not post-facto. Ensure 100% documentation closure by Day 2 post joining. Validate and secure all onboarding documentation : ID, address, education, experience proof, Form 11, PF nomination, bank details, tax declarations, and NDAs. Ensure compliance under applicable statutes : EPF, ESI, Gratuity, Bonus, Maternity, Telangana S&E Act, and Labor Codes. Maintain an audit-grade, centralized, and version-controlled digital record repository accessible to internal audit and leadership. Drive coordination across Talent Acquisition, IT, Admin, Finance, and Delivery with proactive communication and task closure. Track SLAs for access provisioning, payroll triggers, documentation gaps, and escalations without leadership reminders. Execute consistent onboarding experiences across all employment types (in-person, remote, hybrid). Drive Day 7 and Day 30 feedback loops and use data for iterative improvement. 100% documentation closure before Day 2 100% compliance audit clearance of onboarding records Zero-delay SLAs across IT, payroll, and access 90% onboarding satisfaction scores 2–4 years in onboarding operations with direct ownership of long-notice-period candidate engagement. Proven track record of managing high-accuracy documentation and SLA-bound onboarding delivery. Prior compliance exposure across EPF, ESI, Form 11, and labor documentation standards. Advanced proficiency in Excel, Google Sheets, and HRMS systems Strong documentation discipline and legal risk awareness High ownership mindset with outcome orientation Strong written and verbal communication (English mandatory; Telugu / Hindi preferred) You do not need follow-ups—you send updates before they're asked. You escalate issues early—not once they become problems. You track, execute, and close—not coordinate, chase, or defer. You run onboarding like a project manager—not a processor.
Role Objective
Responsibilities
This role is responsible for orchestrating, executing, and continuously optimizing the end-to-end onboarding lifecycle for BlitzenX's expanding consulting workforce. The HR Onboarding Specialist will be accountable for :
- Offer-to-joiner conversion success
- 100% onboarding readiness
- Statutory compliance for all joiners
- Operational integration across People Ops, IT, Delivery, and Finance
This is an outcome-based role , requiring self-discipline, multi-stakeholder coordination, and zero-dependency execution. The individual will act as the final control gate for talent deployment readiness and is expected to independently resolve roadblocks, drive closure, and report outcomes without follow-up.
Key Responsibilities
Pre-Onboarding Pipeline Governance (35%)
Onboarding Execution & SLA Ownership (30%)
Documentation, Compliance & Audit Trail (20%)
Stakeholder Ecosystem Coordination (10%)
Employee Experience Calibration (5%)
Performance Metrics
Candidate Profile
Required Experience
Required Competencies
Work Style Expectations
Skills Required
Excel, Statutory Compliance, google sheets
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Onboarding Specialist • Hyderabad / Secunderabad, Telangana, India
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