Position : Manager - Administration
Description of Responsibility
- Facilities Management and Daily Operation
- Soft Services - Janitorial, Front office / Dispatch / Security ( Electronic, CCTV, Access Control, Physical) / Rider / Potted Plants - Service Quality and Delivery , Service review, Escalation for Services / Admin Helpdesk
- Fire Extinguishers, Handheld Metal Detectors, Notice Boards Updates
2. Staff Welfare
Cafeteria, CCD, CDX, Pantry Services, Party & Event coordination management3. Fleet Management ( Mumbai + Bureau)
1. Facilities and Services Provideda. ENG shoot
b. Employee Pick up / Drop
c. Guest Pick up / Drop
d. Outstation Vehicles
e. Event based shoots
2. Supervision / Management of People :
Direct supervisory control / management responsibility of a team of fleet support staff comprising currently of a Fleet supervisor / Fleet In-charge / Assistant Manager – Fleet Operations.3. Process and Policies :a. implementation of policy.
b. Develop and monitor strategies for the fleet operations.
c. Review and, where necessary, update agreed policy.
4. Cost Savinga. Ensure continuous development and implementation of fleet process resulting in Cost saving and optimum utlisation.
5. Contacts and Relationships :a. Timely revision of contracts and Vendor Management
b. Provide reports to Head of Department concerning the safe, efficient and operation of Fleet.
6. Audit and Checks :a. To undertake audit and checks to ensure optimum utlisation, cost savings and ensure employee safety.
b. Documentation with regard in align with the local traffic authorities.
3. Infrastructure repairs and maintain
Coordination with Internal T&B and Common Facility Team for upkeep of facility .
4. Contract Management
Renewal of Contracts / Certification of Bills / Verification of Compliance document5. MIS
Soft services, Canteen, Riders (Admin) , MRBS6. Cost cutting and New initiatives
Rationalization of Manpower / Effective Cost cutting on Over Heads and Admin ExpensesHandled the entire fleet operation with less no of cars7. Liasioning with all Govt. officials
BMC and other authorities as and when required8. Audit & Training Programs
Arranging training programs for Soft Services, QHSE , Front office, Pantry Services, Security and carrying out Audit for Infrastructure ( Snag list ), Janitorial, HSE, Pest9. Assisting Sr. Manager / Leading and Guiding Team
Assisting Sr. Manager to achieved team objective / Preparation of budget, MIS, Expense comparison, New proposal, IOM, Invoice processing etc.10 Supporting Noida Team
As and when required supporting Noida Team as instructed by Line Manager HOD11. Printing & Stationery & Office Supplies
1. Service & Facilitiesa. Processing of Visiting Cardsb. Processing Envelopesc. Processing Letter heads and other office stationery.2. MIS, Cost Saving & Vendor Management.a. Review of MIS.b. Vendor Management12 Vendor Management & Vendor Payments
Constant review of the other service providers in the market. Ensure timely payment to the vendors for the goods and services provided.13 Dispatch Management
Incoming Courier, Outgoing Courier, Interdepartmental courierRiders14 Telecommunication
International Mobile phone, sim cards, datacardsExtension & Telephone DirectorLandlines - Fixed Lines ( Billing & Liasioning ), FWP Lines ( Bureau's ), Liasioing with Service ProviderExperience – 8-10 Years
Profile : Individual must perform all administrative duties including liaison with local bodies excluding fleet operations.
Location – Sunteck Icon, BKC, Mumbai