Room Bookings Officer

Benefits for working with us!

At Deakin, we offer more than just a job — we offer a lifestyle. Across our campuses in Geelong, Melbourne, and regional Victoria, you’ll find everything you need to thrive on-site childcare, gyms, medical centres, cafes, accessible public transport, and convenient parking. Enjoy flexible working arrangements that support your work-life balance, generous leave entitlements including extended parental leave and the option to purchase additional time off, plus a wide range of staff discounts on travel and more. Our health and wellbeing services, ongoing professional development opportunities, and inclusive, supportive culture make Deakin a place where you can grow — whether you're working remotely or immersed in the vibrant energy of campus life.

As a Room Bookings Officer, you will :

• Manage booking requests and client queries promptly, ensuring high standards and agreed timelines.
• Maintain accurate records in the University’s timetabling system and coordinate long-lead-time bookings.
• Collaborate across teams to support academic timetabling, room bookings, and efficient space use.
• Provide clear communication and basic advice, referring queries to appropriate areas when needed.
• Build and maintain positive stakeholder relationships, presenting information in a clear and tailored manner.

To be successful, you’ll have :

• Completion of a Degree without subsequent relevant work experience; or
• Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
• An equivalent combination of relevant experience and / or education / training
• Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
• Experience working in a high-volume customer service role
• Excellent written and verbal communication skills

Here's how to apply :

Please submit your updated resume and a short cover letter outlining your skills and experience

For a confidential discussion regarding this role, please contact Simonne Mullaly (Manager, Timetabling) on

For a copy of the position description, please see below :

PD-Room Bookings Officer-

• .pdf

Applications for this position close on 10th November 2025

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.