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Chief of Staff
ConfidentialMumbai, India30+ days ago
Job descriptionProgram Oversight : Directly manage the most critical projects, ensuring proper tracking and monitoring of key milestones, risks, and dependencies. Decision-Making Support : Provide data-backed insights and recommendations to the CEO and leadership team, facilitating high-stakes decision-making with precision and accuracy. Deal with Cross-Functional Leadership : Lead cross-functional teams to deliver on key initiatives, from business development and operations to finance and marketing. Risk Mitigation : Identify and proactively address project risks, creating contingency plans to mitigate obstacles and ensure that critical timelines are met. Cross-Functional Collaboration : Facilitate seamless coordination between business & support functions to execute strategic initiatives and ensure smooth project delivery. Influencing Key Stakeholders : Lead negotiations and discussions with partners, clients, and key decision-makers to ensure strategic objectives are understood, supported, and executed. Stakeholder Alignment : Maintain consistent communication with internal and external stakeholders, ensuring alignment on project scope, timelines, and expected outcomes. Conflict Resolution : Resolve potential conflicts or disagreements between stakeholders in a professional, solution-oriented manner, ensuring business objectives remain the top priority. Trusted Advisor : Act as a sounding board for the CEO, senior leadership, and other stakeholders on critical business decisions related to strategy, growth, and product innovation. Ambiguity Resolution : Provide clarity and direction in ambiguous business situations by leveraging data, research, and industry insights, ensuring the team remains focused and aligned. First-Principles Problem Solving : Apply structured problem-solving techniques and first-principles thinking to deconstruct challenges and identify effective, data-driven solutions. Business Case Development : Lead the development of compelling business cases for new initiatives, including competion research, ROI analysis, and customer impact studies. Strategic Review : Regularly assess the performance of ongoing projects and initiatives, providing feedback and strategic recommendations to the leadership team. Leadership Coaching : Support the CEO and leadership team in enhancing their leadership effectiveness, including providing coaching, facilitating discussions, and encouraging high-performance cultures. Performance Reviews : Work with HR and department leads to design performance metrics, track team progress, and ensure alignment with business goals. Succession Planning : Work with senior leadership & HR to identify, develop, and mentor high-potential (n-1) leaders within the organization, ensuring a strong internal leadership pipeline. Team Culture : Foster an environment of collaboration, accountability, and innovation across teams, promoting a positive, inclusive, and growth-oriented organizational culture. Voice : Act as the communication backbone for the CEO, managing internal and external communications, including crafting updates, presentations, and strategic reports. Brand Ambassador : Represent the CEO and the company in key industry forums, public events, and stakeholder meetings, positioning the firm as a leader in the real estate industry Data-Driven Communication : Use analytics and insights to craft compelling, data-backed communications that inform stakeholders of strategic progress, decisions, and outcomes. Investor Relations : Assist in the creation of investor presentations, quarterly reports, and updates, ensuring that the company's performance and vision are clearly communicated. Process Optimization : Identify and drive improvements in business operations, with a focus on increasing efficiency, reducing costs, and enhancing customer experience. Technology Integration : Oversee the integration of new tools, platforms, and technologies, ensuring that new processes are seamlessly integrated into existing systems and aligned with the company's objectives. Resource Management : Manage and allocate resources effectively to ensure that teams are fully equipped to deliver on their strategic goals, ensuring scalability for future growth. Sustainability and Compliance : Ensure that all projects comply with industry regulations, sustainability practices, and internal policies. Innovation and Continuous Improvement Constantly evaluate market trends, competitor activities, and customer feedback to keep the company ahead of industry shifts and technological advances. New Business Development : Identify and propose new business opportunities that align with the company's long-term goals, with a focus on growth and profitability. Continuous Learning : Promote a culture of continuous learning and knowledge-sharing within the organization, ensuring that teams remain agile and innovative. Strategic Execution Rate : Percentage of real estate projects delivered on time, within scope, and meeting key business outcomes. Leadership Alignment : Clear, consistent communication and collaboration within the leadership team to drive strategic goals. Operational Efficiency : Effective management of resources and timelines for high-priority projects across the organization. Change Adoption : Successful integration of new initiatives, technologies, and business models with high engagement and minimal disruption. Business Growth : Measurable improvements in revenue, market share, and operational efficiency due to strategic initiatives. Project Success : Successful delivery of complex, multi dimensional projects that drive value for the business and align with long-term strategic goals. Education : Bachelor's degree required, with preference for degrees in Real Estate, Business Administration, or related fields; MBA or equivalent advanced degree from tier 1 institution. 2-4 years of experience in a strategic planning, Chief of Staff, or leadership role in the real estate industry or similar fast-paced sectors. Real Estate Market : Solid understanding of the real estate industry, including market trends, regulations, and key performance metrics. Business Strategy : Expertise in corporate strategy, operational planning, and project management within a real estate context. Change Management : Experience in driving change within real estate organizations, including technology adoption, process optimization, and cultural transformation. Data & Analytics : Ability to analyse performance metrics and leverage data to inform decisions and strategies. Analytical Thinking : Strong ability to break down complex problems, analyse data, and create actionable solutions to drive business outcomes. Project Management : Proficient in managing large-scale projects, using methodologies such as Agile or Lean, and keeping multiple projects on track simultaneously. Communication : Excellent communication skills, both written and verbal, with the ability to present ideas and influence senior stakeholders. Leadership : Strong leadership and collaboration skills, with the ability to drive teams towards common goals and hold them accountable. Negotiation and Relationship Management : Ability to work effectively with clients, partners, and internal teams to ensure successful outcomes. Proven experience in multiple real estate projects from founders / CEO office. Previous experience in high-growth real estate firms, market expansion initiatives, or large-scale property development projects is a plus. Strong track record of successfully delivering strategic initiatives that drive growth, operational excellence, and market competitiveness. Entrepreneurial mindset with a bias for action, deep ownership, and comfort working in ambiguous, fast-changing environments.
Key Roles & Responsibilities
1. Strategic Execution & Ownership
- End-to-End Initiative Ownership : Own and manage the end-to-end execution of strategic initiatives, from planning and market analysis to implementation and performance measurement, with a focus on maximizing revenue, customer experience, and brand equity.
- Strategic thinking & execution on ways & means to achieve sales velocity with market prizing or prize escalation also strategizing ways to optimize the cost to maximize the profitability.
- Operational Alignment : Ensure strategic initiatives are operationally feasible and scalable, working closely with internal teams to integrate the initiatives seamlessly into the existing workflow.
- Cross-Departmental Planning : Collaborate with senior leadership and key stakeholders to create a comprehensive, actionable strategy that aligns with the company&aposs overarching goals and vision.
- Prioritization and Focus : Prioritize critical projects that drive long-term growth, aligning daily tasks and resources toward achieving these high-impact goals.
2. Founder's Office Project Management
3. Stakeholder Collaboration & Influence
4. Thought Partnership & Decision Support
5. Leadership & Team Development
6. Strategic Communication & Brand Representation
7. Operational Excellence
8. Market Trend Analysis :
Key Performance Indicators
Qualifications
Experience
Knowledge
Skills
Experience
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Skills Required
Leadership, Project Management, Communication, Data Analytics, Analytical Thinking
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Chief Of Staff • Mumbai, India
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