Talent.com
Project & Administrative Coordinator

Project & Administrative Coordinator

CrewBloomIN
2 days ago
Job type
  • Remote
  • Quick Apply
Job description

We are seeking a highly organized and detail-oriented Project & Administrative Coordinator to support day-to-day operations and ensure seamless coordination across projects and stakeholders. This role involves managing administrative tasks, assisting with proposal and grant preparation, supporting leadership in communications and operations, and maintaining a well-organized virtual work environment.

The ideal candidate will have a background in project management or administrative leadership, excellent organizational and communication skills, and the ability to manage multiple priorities in a remote, fast-paced setting.

Core Competencies

  • Strong organizational and project coordination skills.
  • Excellent written and verbal communication abilities.
  • Exceptional time management and multitasking in a fast-paced, remote environment.

Attention to detail and strong problem-solving mindset.

  • Proficiency in Microsoft Office (Excel, Word, Outlook) and collaboration tools (Teams, Email Scheduler).
  • Ability to manage multiple stakeholders and coordinate across departments.
  • Creative thinker with initiative to suggest and implement improvements.
  • Professionalism, reliability, and discretion in handling sensitive information.
  • Job Responsibilities

    Project Coordination & Administration

  • Oversee daily project and office operations, ensuring smooth workflow.
  • Prepare correspondence, memos, and reports.
  • Manage procurement, inventory, and travel logistics.

  • Maintain a cash journal and coordinate with accounting for reporting.
  • Schedule meetings and organize appointments.
  • Update and maintain office and project policies and procedures.
  • Coordinate with IT and vendors for equipment and service needs.
  • Manage contracts, invoices, and budgets.
  • Research & Proposals

  • Research and compile grant and proposal submissions using existing materials.
  • Submit drafts to the Managing Director for review and approval.
  • Social Media & Communications

  • Develop and maintain a social media plan aligned with leadership direction.
  • Schedule and publish approved content using libraries, newsletters, and AI tools.
  • Operations & Human Resources Support

  • Support C-suite documentation and coordination needs.
  • Assist with onboarding new hires and addressing employee queries.
  • Plan internal / external events such as meetings and conferences.
  • Provide general support to visitors and collaborators.
  • Requirements

  • Proven experience as a Project Manager or Administrative Officer.
  • Knowledge of office systems, project coordination, and administrative best practices.
  • Proficiency in MS Office and online scheduling / collaboration tools.
  • Excellent organizational and prioritization skills in fast-paced settings.
  • Strong written and verbal communication skills.
  • Detail-oriented with sound judgment and problem-solving ability.
  • Bachelor’s degree required; a graduate qualification in Business, Project Management, or related field preferred.
  • Minimum Technical and Work Environment Requirements :

  • Internet Connection :
  • Primary internet connection with a minimum speed of 15 Mbps .
  • Backup internet connection with at least 10 Mbps .
  • Backup connection must be capable of supporting work during a power outage.
  • Primary Device :
  • Desktop or laptop equipped with at least :
  • Intel Core i5 (8th generation or newer) , Intel Core i3 (10th generation or newer) , AMD Ryzen 5 , or an equivalent processor.
  • A minimum of 8 GB RAM .
  • Backup Device :
  • Must meet or exceed the performance of an Intel Core i3 processor.
  • Must be functional during power interruptions.
  • A functioning webcam .
  • A noise-canceling USB headset .
  • A quiet, dedicated home office space .
  • Peripherals and Workspace : A smartphone for communication and verification purposes.
  • Benefits

  • Join Our Dynamic Team : Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
  • Embrace the Opportunities : Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
  • Limitless Career Growth : Unlock a world of possibilities and resources to propel your career forward.
  • Fast-Paced Thrills : Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
  • Flexibility, Your Way : Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
  • Work-Life Balance at Its Best : Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
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    Project Coordinator • IN

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