Executive Assistant to directors

Company Description

Brainbean Technolabs Pvt Ltd, founded in 2016, embodies the ethos of Diversity, Innovation, and Success. We strive to be a leader in the technology outsourcing marketplace, providing innovative and cost-effective technology solutions to boost productivity and profitability.

Role Description

This is a full-time on-site role for an Executive Assistant to Directors, based in Anand. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, offering executive support, and handling administrative tasks. Daily tasks will include scheduling meetings, organizing files, managing communications, and coordinating travel arrangements.

1.       To prepare minutes for all critical meetings and follow up on action points thereto.

2.    Manage appointments, follow up actions and communicate agendas for meetings to concerned people.

3.      Collect all relevant data from all the concerned parties before the meeting & prepare power-point presentations / excel data for internal and external meetings.

4.      To ensure all the data are received from respective parties (HODs, consultants, associates) before the meeting.

5.      Be the face of the office of the Director and handle it with utmost honesty, confidentiality and sincerity.

6.      Attend client / vendor meetings (if required) to understand their requirements and coordinate for implementation of the agreed projects with clients and the strategic partners.

7.       Understand client / vendors / employees feedback and communicate the same to the internal authorities for necessary action.

8.      Travel coordination, payment coordination and follow ups on assignments.

9.      Give strategic suggestions to the Director for the betterment of organization.

10.   Proficiency with office productivity tools and an aptitude for learning new software and systems.

To ensure Performance Management of all employees are being done on timely basis and implement relevant policies and procedures.

Qualifications

• Executive Administrative Assistance and Administrative Assistance skills
• Experience in managing Expense Reports
• Executive Support skills
• Strong Communication abilities
• Excellent organizational and time management skills
• Proficiency in office software (e.g., MS Office)
• Bachelor's degree in Business Administration or related field

Skills Required

executive administrative assistance , Time Management Skills, Executive Support