Executive Assistant

Job Title : Executive Assistant for Director General, Pro Vice Chancellors and Executive Registrar.

Location : Ganpat University, Mehsana, Gujarat.

Type : Full-Time

About Ganpat University

Ganpat University, a highly reputed multi-disciplinary university located in Gujarat with a NAAC ‘A’ grade and GSIRF 5-Star rating, has established strong industry-academia partnerships. The university seeks competent and dynamic individuals passionate about transforming education and contributing to the country’s economic growth.

About the Role :

Ganpat University is seeking a proactive, highly organized, and experienced Executive Assistant to support the Director General, Executive Registrar and Pro Vice Chancellor. The ideal candidate will possess excellent communication skills, strong time management abilities, and a high level of discretion and professionalism. This role requires a dynamic individual capable of handling confidential information, managing multiple priorities, and facilitating smooth administrative operations.

Key Responsibilities :

Manage complex calendars, schedule meetings, and coordinate travel arrangements and reminders for upcoming meetings.

Prepare and review correspondence, reports, presentations, and other documents.

Prepare agendas, take meeting minutes, and ensure follow-ups are done on time.

Maintain effective communication and coordination with internal departments, faculty, staff, and external stakeholders.

Organize and support high-level meetings, including agenda preparation, minutes documentation, and follow-ups.

Handle confidential information with integrity and discretion.

Monitor incoming communications and respond or redirect as appropriate.

Track deadlines, tasks, and key projects, ensuring timely completion and follow-through.

Assist in the planning and execution of official university events and engagements.

Maintain files and records in an organized and accessible manner.

Handle emails, draft documents, and act as the point of contact for internal and external communications.

Qualification and Requirement :

Graduate in any discipline (preferably with a specialization in administration or management); a Master’s degree is an advantage.

5–6 years of proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably in an educational or institutional setup.

Excellent written and verbal communication skills in English and Hindi / Gujarati.

Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams, Google Meet).

Strong organizational and multitasking skills with attention to detail.

Ability to work independently and as part of a team, with a proactive and problem-solving mindset.

High level of professionalism and integrity.

Preferred Attributes :

Familiarity with academic or university environment.

Strong interpersonal skills and ability to interact with senior leadership.

Ability to manage sensitive matters and maintain confidentiality.