Executive Support Specialist

Muttha AssociatesPune, Republic Of India, IN

30+ days ago

Job description

Role : Personal Assistant (Business + Personal)

Reports to : Founder’s Office

Location : Pune (travel as needed)

Business : Real Estate – Muttha Group (projects in Pune, Mumbai, Goa)

Role Summary

A hands‑on Personal Assistant who owns end‑to‑end support across business and personal for the Founder. You’ll orchestrate calendars, travel (domestic & international), events, vendors, errands, and guest hospitality, with 24×7 responsiveness during peak periods. Discretion, judgment, and a no‑task‑too‑small mindset are essential.

Key Responsibilities

Calendar & comms (business + personal) : Fully own the Founder’s calendar, brief notes, reminders, follow‑ups;
coordinate across time zones;

draft / reschedule with polish.

Travel (domestic & international) : Plan and book flights, hotels, visas, and ground transport for Founder & family;

build watertight itineraries and contingencies.

Home & personal support : Coordinate household needs, repairs, deliveries;

run errands;

maintain checklists and supplies;

support family events and celebrations.

Guest & phone hospitality : Be super polite and welcoming to guests and callers;

manage RSVPs;

prepare rooms / refreshments;

maintain impeccable phone etiquette.

Vendors & staff : Liaise with service providers, office / household staff, drivers, caterers, visa agents;

maintain an up‑to‑date vendor roster.

Expenses & simple admin : Track expenses, reconcile statements, and maintain tidy records.

Confidentiality & judgment : Handle sensitive personal / professional matters with absolute discretion.

Availability : On‑call / 24×7 readiness;

flexible for late nights, early mornings, weekends, and travel surges.

Qualifications & Experience

Relevant PA / EA experience supporting a senior principal or high‑net‑worth family

Demonstrated strength across business, personal, and home support.

Multi‑lingual advantage : Excellent English plus Hindi / Marathi;

additional Indian or international languages are a plus.

Polished communication and hospitality;

calm, courteous phone manner.

High organization, prioritization, and problem‑solving;

“never say no” / do‑what‑it‑takes mindset.

Proficiency with Google / Microsoft suites;

familiarity with travel / expense tools.

Valid passport;

comfortable with frequent domestic & international travel.

Why Muttha Group

Work closely with the Founder across business + personal + home domains.

High‑impact, fast‑moving role with variety (Pune / Mumbai / Goa and international travel).

Create a job alert for this search

Executive Support Specialist • Pune, Republic Of India, IN

Related jobs

Promoted

Customer Support Specialist

Scry AInagpur, maharashtra, in

Years in Customer Support, Helpdesk, or Client Success.Scry AI is a research-led enterprise AI company that builds intelligent platforms to drive efficiency, insight, and compliance.Our platforms C...Show moreLast updated: 30+ days ago

Promoted

Executive Support Specialist

Health GennieJaipur, Republic Of India, IN

Health Gennie is united by a mission to help people around the world live healthier, longer lives by simplifying ways to be healthy. With ambitious growth plans, we are always looking for talented p...Show moreLast updated: 30+ days ago

Promoted

Executive Support Specialist

Maharath GroupChennai, Republic Of India, IN

SJ Maharath Holdings is a privately held entity with investments in various sectors.We assist businesses in creating synergies and expanding operations through our expertise in core operations and ...Show moreLast updated: 4 days ago

Promoted

Executive Support Specialist

UnityThruMusicRepublic Of India, IN

UnityThruMusic is a US, India, and Middle-East based company which handles event and artist management within the entertainment industry. Seeking a qualified and dedicated Executive Assistant to wor...Show moreLast updated: 15 days ago

Promoted

Executive Support Specialist

Anand Rathi Global Finance LimitedRepublic Of India, IN

Manage and maintain executive calendar, appointments, and travel arrangements.Prepare correspondence, reports, presentations, and other documents. Handle incoming and outgoing communications (emails...Show moreLast updated: 4 days ago

Promoted

Executive Support Specialist

Talent IntegratorsChennai, Republic Of India, IN

Ability to learn and excel with firm-specific programs.Coordination and follow-ups with the team.Our basic qualification criterion are –. Graduate / PG preferably from BCom / BBA streams.EA experience...Show moreLast updated: 1 day ago

Promoted

Chief Executive Support Specialist

Bahwan CyberTekChennai, Republic Of India, IN

Looking for immediate or candidate join in 30 days in Chennai location • •.The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfort...Show moreLast updated: 26 days ago

Promoted

Executive Support Specialist

SCGNew Delhi, Republic Of India, IN

SCG brings over a century of industrial leadership to India, coupling.Our leaders move quickly—effective executive support is central to our impact. Provide high-quality executive support—calendar, ...Show moreLast updated: 30+ days ago

Promoted

Executive Support Specialist

Raise Financial ServicesRepublic Of India, IN

Raise is built on this core philosophy - we bring exceptionally great products, awesome user experience and best in class customer service to our users. We have started with our first step by launch...Show moreLast updated: 4 days ago

Promoted

Executive Support Specialist

EquirusRepublic Of India, IN

Good communication skills, written and verbal.Ability to work independently, take initiative to make decisions when required. Excellent time management skills and ability to multitask and prioritize...Show moreLast updated: 4 days ago

Promoted
New!

Executive Support Specialist

ElectriVaNew Delhi, Republic Of India, IN

Job Description : Assistant To CEO.ElectriVa seeking a highly motivated, exceptionally organized, and proactive.This pivotal role requires an individual who is resourceful, dedicated to maintaining ...Show moreLast updated: 15 hours ago

Promoted

Customer Support Executive

MTechZillaNagpur, IN

At MTechZilla, we are passionate about building innovative tech solutions that empower businesses to thrive in the digital age. We’re currently seeking an experienced Customer Support Executive to j...Show moreLast updated: 5 days ago

Promoted

Executive Support Specialist

Alchemist Marketing & Talent SolutionsRepublic Of India, IN

Alchemist Marketing & Talent Solutions is one of the largest independent communications agencies, providing integrated communication strategies tailored to various industries.Over the past 15 years...Show moreLast updated: 30+ days ago

Promoted

Executive Support Specialist

UnacademyRepublic Of India, IN

Executive Support & Strategic Coordination.Manage the executiveʼs calendar, including scheduling meetings, conferences, teleconferences, and travel logistics with precision.Oversee day-to-day opera...Show moreLast updated: 26 days ago

Promoted

Executive Support Specialist

Origin NutritionChennai, Republic Of India, IN

We are seeking a highly organized and proactive Personal Assistant / Executive Assistant to provide comprehensive support to senior management and ensure the smooth operation of daily administrativ...Show moreLast updated: 30+ days ago

Promoted

Executive Support Specialist

QuantiphiRepublic Of India, IN

Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world, etc. Manage travel arrangements for the Business Unit Head (including but not ...Show moreLast updated: 30+ days ago

Promoted

Executive Support Specialist

Mindstix Software LabsPune, Republic Of India, IN

Mindstix accelerates digital transformation for the world's leading brands.We are a team of passionate innovators specialized in. Digital Experiences, Enterprise Mobility, Cloud Engineering, and Dat...Show moreLast updated: 25 days ago

Promoted

Executive Support Specialist

DSP Design AssociatesRepublic Of India, IN

Under the guidance of the Founder Director help drive and incorporate successful result oriented strategic initiatives.Work within the framework of DSP corporate plan as directed by the Founder Dir...Show moreLast updated: 4 days ago