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Admin & Travel Support Executive

Shipsyhosur, India

6 days ago

Job description

About Shipsy :

Founded in 2015, Shipsy is an AI-first global technology leader transforming the multi-trillion-dollar logistics industry through smart, efficient, and sustainable supply chain solutions. Our platform powers 275+ enterprises across sectors like logistics, retail, manufacturing, and automotive—including Heineken, Aramex, Walmart, DHL, Qatar Post, Reliance, and more.

We are proud to be :

Recognized in the Gartner® Magic Quadrant™ and named “Customers’ Choice” in 2024 for Transportation Management Systems
The highest-rated logistics platform in our category globally
Backed by Peak XV and A91 Partners , having raised $35M+ to date

Our AI-powered logistics management platform helps enterprises gain real-time visibility, optimize decision-making, and automate logistics operations across first, middle, and last mile—driving end-to-end efficiency and unlocking new growth opportunities.

With a footprint across India, the Middle East, Europe, Southeast Asia, and ANZ , we’re at the forefront of AI-led disruption in logistics, enabling businesses to launch 10-minute deliveries, build in-house logistics arms, and reduce global last-mile costs at scale.

Our Global Growth Story

2021 : International Expansion and Rapid Growth – Shipsy established its first international office, a regional headquarters in Dubai, marking the start of its Middle East expansion. The Middle East quickly became a significant market, with about a 75% increase in both client base and revenue.

2022 : Series B Funding & Expansion – Set up a regional HQ in Saudi and expanded into Europe and the UK.

2023 : Record Growth & Acquisition – Achieved 100% revenue growth , opened HQs in Netherlands and Riyadh, and acquired Stockone (WMS) to enhance our logistics platform.

2024 : Industry Recognition – Named “ Customers’ Choice ” in Gartner’s report for Transportation Management Systems.

2025 : Expansion & Industry Leadership – Established HQs in Australia (Sydney) and London to drive ANZ expansion, and recognized as a Niche Player in the 2025 Gartner® Magic Quadrant™ for TMS!

Meet our leadership team and explore our journey

✨ Discover what it’s like to work here – Life at Shipsy

Job Title : Office Receptionist, Traveldesk & Admin Executive

Location : Gurgaon, India

Department : Administration & HR

Experienc e : 2–4 years

Employment Type : Full-Time

About the Role :

We are looking for a proactive, people-friendly, and hands-on Receptionist, Traveldesk & Admin Executive to be the face of our Gurgaon HQ. You’ll play a dual role—offering a warm welcome to all who walk through our doors while ensuring the office runs like a well-oiled machine behind the scenes. If you thrive in a fast-paced startup environment and love being the go-to person for all things office-related, we’d love to meet you!

Key Responsibilities :

Front Desk & Reception :

Greet clients, visitors, and employees with a professional and courteous demeanor.

Manage check-ins and visitor logs, ensuring security protocols are followed.

Answer and redirect calls using a multi-line phone system.

Coordinate meeting room bookings and prepare spaces for internal and external meetings.

Maintain a clean, welcoming, and organized reception area.

Administrative & Operational Support :

Resolve daily office issues (e.g., Wi-Fi glitches, maintenance, admin supplies, etc.).

Coordinate with external vendors and the internal admin / facilities team as needed.

Handle courier and delivery logistics, including sorting, distributing, and pickups.

Support HR and admin in organizing and executing company events and office functions.

Procure office supplies and licenses, and manage inventory with the facilities or procurement team.

Oversee day-to-day office operations, ensuring a clean, professional, and efficient workspace.

Support interview coordination and onboarding in the absence of HR.

Travel Desk Management :

Plan and manage employee travel arrangements, including flight bookings, visa processing, and hotel reservations.

Monitor and ensure compliance with travel budgets, providing regular reports to relevant departments.

Build and maintain strong relationships with travel and accommodation vendors to ensure seamless travel arrangements.

Reporting & Administration :

Create and maintain detailed reports of office, travel, and HR activities for review and analysis.

Collaborate with vendors to ensure smooth delivery of services and supplies.

Reporting & Administration :

Create and maintain detailed reports of office, travel, and HR activities for review and analysis.

Collaborate with vendors to ensure smooth delivery of services and supplies

Skills & Qualities We’re Looking For :

Strong interpersonal and communication skills—professional yet approachable.

Highly organized, proactive, and hands-on with a problem-solving mindset.

Ability to multitask and manage time effectively in a fast-moving environment.

Comfortable with tech tools (e.g., Google Workspace, Slack, basic office systems).

Previous experience in a startup or fast-paced company is a plus.

What You’ll Get :

Opportunity to be part of a growing team and shape workplace culture.

Ownership of your space and responsibilities.

A collaborative, people-first environment that values initiative and adaptability.

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Admin Executive • hosur, India

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