Executive Support Specialist

Designation : Executive Assistant to Co-Founder

Department : Founder’s Office

Position Goals & Objectives : We are seeking a proactive, highly organized, and professional Executive Assistant to provide comprehensive administrative support to the Co-founder . The ideal candidate will be an excellent problem-solver who anticipates needs, manages the day-to-day workflow, and ensures the smooth operation of the executive office.

Key responsibilities

• Calendar and schedule management : Coordinate and manage a complex and extensive calendar, including prioritizing inquiries and scheduling appointments and meetings. Act as a gatekeeper to protect the executive's time for high-priority tasks.
• Communication : Serve as the primary point of contact and liaison between the executive, internal staff, external partners, and clients. Manage correspondence, including screening phone calls and drafting and proofreading emails, memos, and reports.
• Travel and logistics : Plan and coordinate comprehensive travel itineraries, including booking flights, accommodation, and transportation.
• Meetings and events : Prepare and distribute meeting agendas, reports, and presentations. Record and distribute meeting minutes and follow up on action items to ensure deadlines are met. Assist with planning and executing corporate events and meetings.
• Information management : Create and maintain an organized filing system for all electronic and physical documents. Handle confidential information with the utmost discretion and integrity.
• Administrative tasks : Complete expense reports, prepare reports and presentations, and handle other general administrative duties.
• Special projects : Assist with special projects and initiatives by conducting research, compiling data, and collaborating with different departments as needed.

Required qualifications and skills

Preferred qualifications