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Manager Records & Compliance
Manager Records & ComplianceConfidential • Gangtok
Manager Records & Compliance

Manager Records & Compliance

Confidential • Gangtok
23 days ago
Job description

Key Responsibilities

A. Records Management & Documentation

  • Maintain accurate academic records including enrolments, attendance, assessments, transcripts, fee records, and certifications
  • Supervise faculty and HR documentation, including service books, statutory registers, and credential records
  • Develop and manage both digital and physical filing systems to ensure data integrity, secure retrieval, and archival
  • Implement record retention policies aligned with UGC and statutory mandates
  • Ensure timely updates to ERP / UMS systems and prepare documentation for audits and inspections

B. Regulatory & Statutory Compliance

  • Support institutional compliance with regulatory bodies including UGC, NAAC, AICTE, PCI, BCI, RCI, NMC, NCVET, and State Authorities
  • Prepare and file statutory reports and data submissions within regulatory deadlines
  • Coordinate inspections, manage compliance checklists, and ensure corrective actions are tracked and documented
  • Maintain regulatory calendars and assist in drafting institutional policies and ordinances for compliance
  • C. Audit & Quality Assurance

  • Maintain audit-ready documentation for academic, statutory, and financial audits
  • Support IQAC with data collection, validation, and reporting for NAAC and other quality frameworks
  • Conduct internal quality checks, mock assessments, and ensure readiness for statutory inspections
  • Document proceedings of statutory body meetings including Academic Council, Board of Studies, and Governing Body
  • D. Reporting & MIS

  • Prepare MIS reports on compliance status and outstanding statutory requirements
  • Compile data from departments for regulatory submissions and accreditation reports
  • Draft compliance communications, regulatory correspondence, and reporting documentation for leadership and external stakeholders
  • E. Coordination & Liaison

  • Act as the primary contact between Registrar's Office and academic / administrative departments for records and compliance
  • Liaise with councils, accreditation agencies, and government departments for inspections and approval processes
  • Ensure timely and accurate communication with external statutory bodies and respond to notices or directives
  • F. Team Leadership & Capacity Building

  • Supervise and guide junior staff involved in compliance and record maintenance
  • Train team members on documentation standards, data entry accuracy, and compliance awareness
  • Drive digital adoption in compliance and records management via ERP / UMS platforms
  • Skills Required

    Records Management, regulatory liaison, Mis Reporting

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    Compliance Manager • Gangtok

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