Front Desk & Office Manager

About Artha Group

Artha Group is a high-performance investment house managing over ₹1,250 crores across multiple fund platforms—including Artha Venture Fund, Artha Continuum Fund, and Artha Select Fund. With a global investment footprint and a fast-paced operational rhythm, our workplace is an extension of our values : disciplined, detail-obsessed, and delivery-driven.

We are now hiring a Front Desk cum Office Manager—someone who brings elegance to daily operations, precision to workplace management, and a guest-first mindset to the front-facing experience.

Role Overview

As the Front Desk cum Office Manager, you are the first and last impression of Artha’s culture—owning not just the reception, but the tone, flow, and service quality of our day-to-day office operations. From managing high-stakes visits and boardroom readiness to coordinating staff, vendors, travel, and logistics—this is a role for someone who can create calm amidst complexity.

You’ll report directly to the COO and work closely with teams across administration, people operations, finance, and hospitality.

Location : Lower Parel, Mumbai (Full-Time, Onsite)

Key Responsibilities

Front Desk & Guest Experience

Be the first point of contact for guests, investors, founders, and vendors—delivering a polished, professional, and warm reception at all times

Manage appointment scheduling, visitor logs, ID protocols, and coordination with internal teams for guest meetings

Ensure front office spaces are always pristine, stocked, and presentable—including waiting lounges and reception counters

Handle incoming calls, messages, and emails with clarity, speed, and discretion

Office & Facility Operations

Own the daily functioning of the workspace—overseeing everything from air conditioning to lighting, common areas to boardrooms

Maintain a proactive calendar for maintenance, deep cleaning, fumigation, and system checks to avoid reactive fixes

Monitor safety and security protocols, liaising with building management and internal operations

Track and restock essential office supplies, pantry items, stationery, and hygiene products on a rotating cycle

Vendor & Contract Oversight

Identify, evaluate, and manage vendor relationships across housekeeping, security, catering, and office services

Negotiate service contracts, track expiration / renewals, and raise red flags on underperformance or SLA breaches

Ensure seamless coordination with food vendors for office meals, events, or celebrations

Maintain digital records of agreements, invoices, payments, and service performance

Travel, Bookings & Event Logistics

Manage domestic and international travel bookings for leadership, including flights, hotels, cabs, and visa appointments

Oversee logistics for team offsites, investor meetings, internal celebrations, and vendor visits—owning venue, F&B, setup, and flow

Prepare travel itineraries, event schedules, and coordinate minute-by-minute logistics when needed

Staff Supervision & Housekeeping

Supervise a team of housekeeping and pantry staff—ensuring five-star cleanliness and service at all times

Conduct daily walk-throughs of office spaces to ensure hygiene, orderliness, and presentation readiness

Monitor housekeeping attendance, task delegation, and quality control

Train support staff on workplace etiquette, guest sensitivity, and service discipline

Administration & Reporting

Maintain structured records of all expenses, vendor payments, bookings, and purchases

Track monthly budgets for office operations, flagging anomalies or excessive costs in real-time

Prepare quarterly summaries of operational efficiency, visitor metrics, service SLAs, and cost optimization suggestions

Coordinate with finance and admin teams on all documentation and reimbursements

Who You Are

Bachelor’s degree in any discipline; hospitality or management background preferred

Minimum 4-5 years of professional experience in office management, front desk operations, or administrative support

Prior exposure to high-touch guest-facing roles—preferably in hospitality, venture capital, consulting, or high-growth startups

Polished in demeanor, fluent in English, and able to communicate professionally across internal and external stakeholders

Adept at juggling multiple priorities while maintaining composure and service quality

High sense of ownership, discretion, and pride in running a smooth and well-functioning office

Compensation : ₹12,00,000 per annum

₹10,00,000 fixed annual salary

₹2,00,000 annual retention bonus (paid at year-end, not performance-linked)

Performance-based bonus available based on role maturity and outcomes