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Front Desk and Office Manager
ConfidentialMumbai, India8 days ago
Job descriptionOwn the daily functioning of the workspace—overseeing everything from air conditioning to lighting, common areas to boardrooms Maintain a proactive calendar for maintenance, deep cleaning, fumigation, and system checks to avoid reactive fixes Monitor safety and security protocols, liaising with building management and internal operations Track and restock essential office supplies, pantry items, stationery, and hygiene products on a rotating cycle Identify, evaluate, and manage vendor relationships across housekeeping, security, catering, and office services Negotiate service contracts, track expiration / renewals, and raise red flags on underperformance or SLA breaches Ensure seamless coordination with food vendors for office meals, events, or celebrations Maintain digital records of agreements, invoices, payments, and service performance Manage domestic and international travel bookings for leadership, including flights, hotels, cabs, and visa appointments Oversee logistics for team offsites, investor meetings, internal celebrations, and vendor visits—owning venue, F&B, setup, and flow Prepare travel itineraries, event schedules, and coordinate minute-by-minute logistics when needed Supervise a team of housekeeping and pantry staff—ensuring five-star cleanliness and service at all times Conduct daily walk-throughs of office spaces to ensure hygiene, orderliness, and presentation readiness Monitor housekeeping attendance, task delegation, and quality control Train support staff on workplace etiquette, guest sensitivity, and service discipline Maintain structured records of all expenses, vendor payments, bookings, and purchases Track monthly budgets for office operations, flagging anomalies or excessive costs in real-time Prepare quarterly summaries of operational efficiency, visitor metrics, service SLAs, and cost optimization suggestions Coordinate with finance and admin teams on all documentation and reimbursements Bachelor's degree in any discipline; hospitality or management background preferred Minimum 4-5 years of professional experience in office management, front desk operations, or administrative support Prior exposure to high-touch guest-facing roles—preferably in hospitality, venture capital, consulting, or high-growth startups Polished in demeanor, fluent in English, and able to communicate professionally across internal and external stakeholders Adept at juggling multiple priorities while maintaining composure and service quality High sense of ownership, discretion, and pride in running a smooth and well-functioning office ₹10,00,000 fixed annual salary ₹2,00,000 annual retention bonus (paid at year-end, not performance-linked) Performance-based bonus available based on role maturity and outcomes
About Artha Group
Artha Group is a high-performance investment house managing over ₹1,250 crores across multiple fund platforms—including Artha Venture Fund, Artha Continuum Fund, and Artha Select Fund. With a global investment footprint and a fast-paced operational rhythm, our workplace is an extension of our values : disciplined, detail-obsessed, and delivery-driven.
We are now hiring a Front Desk cum Office Manager—someone who brings elegance to daily operations, precision to workplace management, and a guest-first mindset to the front-facing experience.
Role Overview
As the Front Desk cum Office Manager, you are the first and last impression of Artha's culture—owning not just the reception, but the tone, flow, and service quality of our day-to-day office operations. From managing high-stakes visits and boardroom readiness to coordinating staff, vendors, travel, and logistics—this is a role for someone who can create calm amidst complexity.
You'll report directly to the COO and work closely with teams across administration, people operations, finance, and hospitality.
Location : Lower Parel, Mumbai (Full-Time, Onsite)
Key Responsibilities
Front Desk & Guest Experience
- Be the first point of contact for guests, investors, founders, and vendors—delivering a polished, professional, and warm reception at all times
- Manage appointment scheduling, visitor logs, ID protocols, and coordination with internal teams for guest meetings
- Ensure front office spaces are always pristine, stocked, and presentable—including waiting lounges and reception counters
- Handle incoming calls, messages, and emails with clarity, speed, and discretion
Office & Facility Operations
Vendor & Contract Oversight
Travel, Bookings & Event Logistics
Staff Supervision & Housekeeping
Administration & Reporting
Who You Are
Compensation : ₹12,00,000 per annum
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Skills Required
Event Logistics, Office Management, Travel Booking
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Front Office Manager • Mumbai, India
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