Executive Office Manager

Lean Apps is seeking a proactive and highly organized EA / Personal Assistant to support the CEO. This role is key to enabling our Executive to focus on strategic priorities while you manage both professional and personal day-to-day operations with efficiency and discretion. You'll be the right hand to the CEO, the backbone of coordination, ensuring seamless communication, managing schedules, and keeping our fast-paced remote environment running smoothly. At the same time, you will provide personal assistance support, handling travel, relocations, errands, and lifestyle management to ensure a well-balanced personal and professional life.

The ideal candidate should be resourceful, detail-oriented, and capable of handling confidential matters with integrity.

NB. Preferably to be located in Chandigarh or Zirakpur, India.

Key Responsibilities :

Executive Support

• Calendar & Scheduling : Manage CEO’s calendars, schedule meetings across time zones, and handle travel arrangements.
• Invoice & Financial Coordination : Oversee invoice management, including tracking, approvals, and coordination with project managers and finance team for timely processing.
• Stakeholder Management : Act as the direct point of contact between CEO and internal / external stakeholders.
• Documentation & Reporting : Prepare reports, meeting agendas, and take detailed minutes if needed.
• Communication Management : Assist with email management, follow-ups, and prioritizing key communications. And serve as the primary point of contact for partners, clients, and internal teams.
• Confidentiality & Integrity : Handle confidential information with integrity and discretion.
• Project & Event Support : Support on special projects, research tasks, and team events as needed.
• Executive Readiness : Ensure the CEO is equipped and organized to efficiently manage their daily priorities.
• Project & Business Coordination : Following up with teams to ensure deadlines are met. And prepare business reports and presentation materials for clients and boards.

Personal Assistance

Qualifications

If you’re ready to deliver WOW experiences and you think this role fits you, we’d love to hear from you.