HR Operations Specialist

Job Description

Who are we

We are on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Every day, around the world, we enable citizens and consumers to perform their most important daily activities (such as paying, connecting and travelling), whether in the real world or in the digital world. Let's transform their lives by making the world safer but also simpler.

We combine know-how and technologies never before combined in both the physical and digital spheres for the secure management of connectivity, payments and identity. Artificial Intelligence, Cloud Computing, Cryptography, Cyber Security, Innovative Sensors and Video Analytics are at the heart of our physical products, software and systems.

We serve our customers in 180 countries with our 15,000 employees worldwide.

Purpose

This role ensures on-time, accurate, and compliant employee and HR-related data management, while efficiently addressing requests from internal and external stakeholders.

Key Missions

• Maintains employment records, including statutory documents, personal and job history, performance, compensation, skills, retirement, insurance, and leave details, ensuring all data in the core HR system is accurate and up to date.
• Leads the operational implementation of all employee lifecycle events, from onboarding to offboarding.
• Ensures all HR records, processes, and documentation comply with company policies and local labor regulations.
• Manages payroll and employment-related processes, including hiring, terminations, contract renewals, labor law compliance, trainee programs, expatriate administration, and retirement processing.
• Identifies opportunities to drive continuous improvement in processes and procedures
• Coordinates with external agencies and vendors, including benefits providers, insurance companies, and third-party administrators (TPAs), to ensure smooth claim settlements and benefits administration.
• Provides timely reporting and analytics on workforce data such as headcount, demographics, absenteeism, performance, overtime, and attrition to support management decisions.
• Supports compensation and rewards program administration, including employee benefits and related reporting requirements for government agencies, insurance providers, and other external bodies.
• Identifies opportunities for continuous improvement in HR operations, systems, and procedures to enhance efficiency and data accuracy.
• Participates in internal and external HR audits, ensuring timely documentation and corrective actions where required.
• Maintains and updates the Employee Handbook, HR policies, and processes on the company intranet and local systems.
• Collaborates effectively with the Compensation & Benefits team, HR Business Partners, and the Finance team on HR operational matters.
• Manages employee files, ensuring confidentiality and compliance with data protection standards.
• Responds efficiently to HR-related queries, ensuring a high standard of employee service and communication.
• Demonstrates strong proficiency in Microsoft Office applications for data management, reporting, and documentation.

Why choose IDEMIA

By choosing to work at IDEMIA, you are joining a unique tech company. You can seize all the opportunities of a stimulating environment. You can bring your own skills to our community. You can contribute to a safer world.

We develop cutting-edge, forward-looking, time-proof innovations that meet the highest technological standards. We are well established and yet still agile. We are neither too big nor too small. We are transforming quickly to remain a leader in an equally rapidly changing world.

At IDEMIA, people can develop their expertise and feel a sense of belonging and empowerment, in a global environment, within a company that has the ambition and ability to change the world.

Our teams are close-knit and collaborative; dialogue and human relations are fundamental for us. We are truly international and we firmly believe that diversity is a key driver of innovation and performance We welcome people from all walks of life, regardless of their appearance, where they come from, who they like or what they think.

Each of our sites has its own advantages and offers a collaborative and user-friendly working environment.

Interested

If you are qualified for the position, please apply through LinkedIn

IDEMIA. Expect the unexpected. Join the journey of a unique tech company.

Skills Required

Data Management, Documentation, Microsoft Office, Reporting