Human Resources Specialist

Team / Department :

Human Resources / Administration

Company / Location :

Mumbai / ONESEA Shipmanagement Private Limited

Reports to : HR Manager

Position description :

The HR specialist will lead Human Resources matters extensively as general HR. This includes activities such as Recruiting, Benefit & Compensation, Training & Appraisal, HR administration, and HRIS management.

Job Responsibilities :

1. Recruiting :

Lead the recruitment and hiring process by working closely with Head of Administration, hiring HoD and managers.

Manage the full-cycle recruitment process, including sourcing candidates, conducting interviews, making hiring recommendations, offering package & employment contract and onboarding.

Ensure the company attracts a diverse pool of qualified candidates through various recruiting channels (job posting through online recruiting websites / social media, engagement with 3rd party professional agents, career fairs, etc.).

Maintain a smooth onboarding process for new hires, ensuring a positive candidate experience and seamless integration into the company.

Arrange necessary onboarding preparation such as visa, accommodation, as applicable.

Provide induction training & coordinate workplace / necessaries set-up for new joiners.

2. Benefits & Compensation :

Administer employee benefits programs, including health insurance (ex. Mediclaim, Accident, Life insurance) & travel insurance, statutory & voluntary benefits (ex. gratuity, provident fund, Shop and Entertainment registration, Professional tax, Labour welfare fund) and other employee perks.

Regularly assess, benchmark, and recommend the adjustment of the company's benefits & compensation structures against industry standards to ensure competitiveness.

3. Training & Appraisal :

Develop and implement employee training programs to enhance skills and knowledge across the organization.

Manage the performance appraisal process, working with appraisers (goal-setting, feedback, and rating / calibration)

4. HR Administration :

Administer accurate attendance record (leave & work hour)

Ensure compliance with labour laws.

Maintain and update HR policies & ensure in line with current legal requirements and best practices.

Ensure the smooth operation of day-to-day HR functions, such as responding to employee inquiries and resolving HR-related issues.

Administer payroll with F&A.

5. HRIS Management :

Oversee and manage the company's HR Information System (HRIS) for employee data / record, leave / attendance management, and appraisal.

If any, initiate & manage development of HRIS and introduction of the new HRIS project with IT & security.

Analyze HR data.

6. Others

Coordinate with internal & external parties for execution of HR matters (including ONESEA Singapore HR, outsourcing HR service providers)

Support ONESEA’s group HR development

Performs other duties as required.

Requirements

Minimum of 5 years in Human Resources role

Bachelor’s degree.

Proficiency with Microsoft Office suite (Word, Excel, Powerpoint, Outlook)

Strong verbal and written communication skills, and good writing style

Additional desired qualifications :

Working experience in a ship management company & hiring experience for ex-mariner employees

HR manager experience

Working in multinational environment and business communication with overseas office

Job demands and / or physical requirements :

Availability via a mobile device outside of office hour