Human Resources Specialist

Team / Department : Human Resources / AdministrationCompany / Location : Mumbai / ONESEA Shipmanagement Private LimitedReports to : HR ManagerPosition description : The HR specialist will lead Human Resources matters extensively as general HR. This includes activities such as Recruiting, Benefit & Compensation, Training & Appraisal, HR administration, and HRIS management.Job Responsibilities : 1. Recruiting : - Lead the recruitment and hiring process by working closely with Head of Administration, hiring HoD and managers.- Manage the full-cycle recruitment process, including sourcing candidates, conducting interviews, making hiring recommendations, offering package & employment contract and onboarding.- Ensure the company attracts a diverse pool of qualified candidates through various recruiting channels (job posting through online recruiting websites / social media, engagement with 3rd party professional agents, career fairs, etc.).- Maintain a smooth onboarding process for new hires, ensuring a positive candidate experience and seamless integration into the company.- Arrange necessary onboarding preparation such as visa, accommodation, as applicable.- Provide induction training & coordinate workplace / necessaries set-up for new joiners.2. Benefits & Compensation : - Administer employee benefits programs, including health insurance (ex. Mediclaim, Accident, Life insurance) & travel insurance, statutory & voluntary benefits (ex. gratuity, provident fund, Shop and Entertainment registration, Professional tax, Labour welfare fund) and other employee perks.- Regularly assess, benchmark, and recommend the adjustment of the company's benefits & compensation structures against industry standards to ensure competitiveness.3. Training & Appraisal : - Develop and implement employee training programs to enhance skills and knowledge across the organization.- Manage the performance appraisal process, working with appraisers (goal-setting, feedback, and rating / calibration)4. HR Administration : - Administer accurate attendance record (leave & work hour)- Ensure compliance with labour laws.- Maintain and update HR policies & ensure in line with current legal requirements and best practices.- Ensure the smooth operation of day-to-day HR functions, such as responding to employee inquiries and resolving HR-related issues.- Administer payroll with F&A.5. HRIS Management : - Oversee and manage the company's HR Information System (HRIS) for employee data / record, leave / attendance management, and appraisal.- If any, initiate & manage development of HRIS and introduction of the new HRIS project with IT & security.- Analyze HR data.6. Others- Coordinate with internal & external parties for execution of HR matters (including ONESEA Singapore HR, outsourcing HR service providers)- Support ONESEA’s group HR development- Performs other duties as required.Requirements- Minimum of 5 years in Human Resources role- Bachelor’s degree.- Proficiency with Microsoft Office suite (Word, Excel, Powerpoint, Outlook)- Strong verbal and written communication skills, and good writing styleAdditional desired qualifications : - Working experience in a ship management company & hiring experience for ex-mariner employees- HR manager experience- Working in multinational environment and business communication with overseas officeJob demands and / or physical requirements : - Availability via a mobile device outside of office hour