Job Summary :
We are seeking a proactive and detail-oriented Admin Officer to join our dynamic team in Mumbai. The ideal candidate will have a minimum of 7 years of experience in managing facility operations, housekeeping, corporate gifting, travel / ticketing , and will possess excellent communication and organizational skills. Prior experience in a corporate or financial services environment is preferred.
Package upto 13L
Key Responsibilities :
1. Facility Management
- Oversee day-to-day facility operations including office infrastructure, maintenance, security, and vendor coordination.
- Ensure a safe, clean, and efficient working environment.
- Manage AMC contracts, office utilities, and service providers.
2. Housekeeping & Office Upkeep
Supervise housekeeping staff and ensure hygiene and cleanliness standards are maintained.Conduct regular audits of pantry, washrooms, and common areas.Manage pantry and stationery inventory.3. Gifting & Procurement
Manage corporate gifting for clients and employees during festivals and key events.Coordinate with vendors for sourcing, budgeting, and timely delivery.Maintain records of all gifting and promotional inventory.4. Travel & Ticketing
Handle end-to-end domestic and international travel arrangements for employees and senior leadership.Coordinate visa processing, hotel bookings, ground transport, and reimbursements.Maintain travel policy compliance and vendor SLAs.5. General Administration
Support event planning, internal meetings, and guest handling.Ensure compliance with internal admin policies and procedures.Manage fixed asset records and liaise with finance for audits.Key Requirements :
Minimum 7 years of relevant experience in administration, with strong exposure to facility management and support functions.Excellent verbal and written communication skills.Strong organizational skills with attention to detail.Ability to multitask, prioritize, and manage time effectively.Proficiency in MS Office Suite (Excel, Word, Outlook).Experience in handling corporate gifting, travel bookings, and vendor negotiations .Prior experience in an asset management, financial services, or corporate setup preferred.Skills Required
Housekeeping, Ms Office Suite, corporate gifting , Travel Ticketing, Facility Management