Equentis - Senior Manager - Admin

Key Support and Oversee and manage the daily operations of the administrative team, ensuring smooth functioning of office services and tasks.

• Provide direct administrative support to senior leadership, including managing schedules, organizing meetings, and preparing documents.
• Act as the point of contact for all office-related inquiries, requests, and issues.
• Maintain office supplies inventory and place orders when necessary; ensure office equipment and technology are in good working order.
• Coordinate and manage office-wide events, meetings, and Leadership and Supervision
• Supervise and provide guidance to administrative staff, ensuring tasks are completed accurately and efficiently.
• Provide training and mentorship to new administrative employees.
• Develop and implement workflows, processes, and procedures to optimize team performance.
• Conduct performance reviews and assist in developing career growth plans for administrative Management
• Oversee the maintenance and upkeep of office facilities, ensuring a clean and safe working environment.
• Liaise with external vendors and contractors for maintenance, repairs, and office supplies.
• Coordinate office moves, seating arrangements, and space planning as and Reporting
• Maintain accurate records of office activities, expenditures, and other relevant documentation.
• Assist in preparing and maintaining reports, presentations, and other materials for senior leadership and key stakeholders.
• Ensure compliance with company policies, safety standards, and other relevant Improvement
• Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.
• Work with senior management to streamline administrative procedures and improve team and Handle sensitive information and documents with discretion and confidentiality.
• Ensure compliance with company policies and legal requirements related to administrative Projects
• Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.
• Assist in developing and implementing new administrative systems or Bachelor's degree in Business Administration, Office Management, or related field. Minimum of 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
• Proven experience managing office operations and facilities.
• Strong background in supporting senior management and cross-functional Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software (e.g., project management tools, scheduling Lower Parel, Mumbai.

(ref : iimjobs.com)