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Receptionist-Pandesara

Receptionist-Pandesara

ConfidentialSurat
24 days ago
Job description

Greet and Assist Visitors and Clients

  • Create a positive first impression with a warm smile and welcoming demeanor.
  • Guide clients and visitors to the appropriate departments or real estate agents.
  • Provide accurate information on available properties and services offered.

Answer and Direct Phone Calls

  • Handle a busy multi-line phone system efficiently.
  • Direct calls promptly to the concerned departments or agents.
  • Respond to inquiries regarding property listings, appointments, and general office information with professionalism and courtesy.
  • Schedule Appointments and Manage Calendars

  • Maintain organized schedules for real estate agents.
  • Coordinate appointments between clients, agents, and external parties.
  • Utilize calendar management tools to avoid conflicts and ensure optimal scheduling.
  • Handle Incoming and Outgoing Correspondence

  • Sort and distribute incoming mail, packages, and faxes.
  • Draft and send professional email communications on behalf of the office.
  • Maintain both digital and physical filing systems for office correspondence and documentation.
  • Maintain Office Cleanliness and Organization

  • Ensure reception and common areas are clean, organized, and presentable.
  • Coordinate maintenance and service of office equipment (printers, copiers, etc.).
  • Monitor and replenish office supplies as needed.
  • Assist with Administrative Tasks

  • Support agents and staff by preparing documents, reports, and presentations.
  • Conduct research and gather information as needed.
  • Collaborate with administrative personnel to improve operational efficiency.
  • Support Real Estate Agents and Staff

  • Act as a reliable point of contact for internal team support.
  • Coordinate logistics for open houses and property showings.
  • Collaborate with the marketing team on promotional material creation and distribution.
  • Utilize Technology and Office Tools Effectively

  • Operate real estate CRM systems, scheduling tools, and office software proficiently.
  • Stay updated with relevant technological tools and software improvements.
  • Troubleshoot basic technical issues or escalate them to IT support when required.
  • Qualifications & Experience

  • Graduate in any discipline (preferred : Business Administration or related field)
  • 1–3 years of experience in a front office, administrative, or real estate support role
  • Skills Required

    Receptionist Duties, Client Interaction, appointment scheduling

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    Receptionist-Pandesara • Surat

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