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Assistant Manager - Sales Admin & Ops
PepsiCohyderabad, India1 day ago
Job descriptionReview BAM vs Contract Contact the contract owner / FSR with a list of items that do not align with the BAM Using Finance approval email, setup contract as written Setup the contract's tactics in TPM Estimate combined DSD & PDP annual rebate payments per Sales Location based on BAM Add FOBO information in the tactics to include their portion of the payment(s) Verify if there is OTS funding supporting this contract Ensure documentation is saved for all funding Add the supplier number to the tactics and roll all tactics for the term of the contract Send email confirmation to contract owner of completed TPM setup Setup 4 quarterly BASE tactics for all B&C set at a rate determined by Finance Weekly reports are sent to the Sales Team with performance status and SKU requirements The accrual rate is adjusted based on performance and forecast 2-3 days before quarter-end A final report for the quarter is distributed to Sales and TPM Teams Did the customer have net revenue growth to earn a payment Did the customer meet all the SKU requirements Contact Sales Team to inform them that SKUs were missed Payment is denied and tactic moves to Completed status Print a pdf of the Finance report and attach as backup to the payment in TPM Adjust the amount to match the report from Finance and approve the payment Send email confirmation to contract owner and Channel Manager of approved payment Quarterly check whether customer contract has a VTH (Volume Threshold) or auto renewal clause Is VTH (Volume Threshold) met by the customer The backup report is attached based on which the rollover period is determined Rollover is created in the TPM for all the rebates tactic Monitor all pending payments in TPM. Manual and volume based Payment require Hub to interact for payment. What is the payment type? (PDP or Dual DSD & PDP) Lookup the distributor name by pulling a PDP report in ERT Request a volume report from the KAM providing the COF, delivery address, distributor name and specific timeframe The report is formatted and the payment calculations are added for backup Run a DSD volume report and add volume to payment calculations if needed Is a volume or net revenue report needed to validate the payment? (adjustable lump sum or rebates) Assigned to Sales Team runs the DSD ERT report, formats it and calculates the payment Request a volume report from the contract owner providing the FOBO name, delivery address and specific timeframe The report is formatted and the payment calculations are added for backup The FOBO payment request is adjusted and completed in TPM with a new payment dropping the next day Does the automatic payment (Advance and EOY) in TPM need to be adjusted Contractual lump sum payments not tied to performance requirements are moved to KAM Manager Review status Standard in arrears payments (typically EOY) are adjusted based on the backup report and moved to KAM Manager Review status The backup report is attached to the payment and it's moved to KAM Manager Review status The SPA-Finance Team creates the manual payment, attaches the invoice ( Marketing fund) and moves the payment to KAM Manager Review status Email is sent to contract owner and Channel Manager with any backup documents and confirmation of approved payment Notes are added to the LTA or tactic to avoid accidental approval until the payment is ready for Reminder emails are sent to the contract owner and Channel Manager on a Period basis asking for status of payment until completed If the payment will never be paid, the payment is denied and the tactic is closed Bachelors in finance or economics Strong knowledge of MS Office programs specifically Excel Have 1+ years’ experience using SAP & Oracle platforms Propensity to learn PepsiCo software systems Highly organized and responsive, with ability to work to SLAs and tight deadlines Best-in-class time management skills, ability to multitask, set priorities and plan Excellent written and oral communication skills; proactively communicates using appropriate methods for situation and audience in clear, concise and professional manner Ability to provide superior customer service Language Skills – Fluent English
Overview
This is a Foodservice Analyst role for all contract setups and payments (current, renewal and new contracts). Role will include contract management, expired tactics and all payments. Creating a strong relationship with Sales (KAM / FSRs) and Finance. This role requires analytical thinking, flexibility to adapt to changes, proactiveness and relationship-building skills.
Responsibilities
Ensure accurate and timely delivery of tasks outlined below
- Build a working relationship with division teams and understand the work to be completed
- Work closely with the current HBS West Division FS team as well as with PBNA Division SMEs to learn the contracts, payments and legal processes and details
- Request, review and maintain files
CONTRACT SET UP & MAINTAINENCE (process steps may vary by Division based on Finance requirements)
CONTRACT SET UP & MAINTAINCE- 3POs or Third-Party Operators (process steps may vary by Division based on Finance requirements)
CONTRACT ROLL OVER (process steps may vary by Division based on Finance requirements)
PAYMENTS (process steps may vary by Division based on Finance requirements)
Qualifications
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Assistant Manager Sales • hyderabad, India
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