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Financial Controller and Company Secretary

Financial Controller and Company Secretary

Indo-French Chamber of Commerce & Industry (IFCCI)Delhi, India, India
5 days ago
Job description

Job Title : Finance Controller & Company Secretary

Company : For a European Luxury Brand

Summary :

This dual role is responsible for ensuring financial control, compliance, and corporate governance for the Company's India Market. The position acts as a key business partner to brand management, providing financial clarity and contributing to strategic decision-making. It also ensures compliance with statutory requirements and the Companies Act, interfacing with government agencies and Company's legal and tax teams.

Key Responsibilities :

  • Finance Controller : Budgeting, monthly closing & reporting, internal control & process improvement, financial analysis, and liaison with finance teams and brand HQs.
  • Company Secretary : Corporate governance, secretarial services, compliance with corporate laws, representation before government bodies, and support for finance and accounting services.

Detailed Responsibilities

Finance Controller Responsibilities :

  • Business Partner :
  • Works closely with local Brand Management to provide clarity on all financial matters and facilitate decision-making.
  • Acts as a key contact of Brand Headquarters to comment and explain financial performance.
  • Contributes to the development of a financial / internal control culture within the Brands.
  • Budgeting :

  • Lead brands’ budget processes including preparation, analysis, and submission of budgets, latest estimates & rolling forecasts, and mid-term strategy planning in the Group’s financial reporting systems.
  • Ensure alignment with Brands and Group requirements and standards.
  • Monthly Closing and Reporting :

  • Work efficiently with the Accounting team to ensure all relevant accounting entries are booked properly, in line with IFRS and Group standards.
  • Deliver timely and accurate monthly reports to the brands (sales reports, detailed P&Ls, Capex monitoring, scorecards, management reporting, ad hoc analysis).
  • Calculate accruals compliant with IFRS / Group standards and liaise with Accounting for timely booking of entries.
  • Analyse gross margin and discount levels, reporting any deviations from brand targets.
  • Review SOSI reports and support brands on all flows including sale on approval, duty impact calculations.
  • Review inventories (including ageing, provisions, stock adjustments) and coordinate with the Brand to address potential issues.
  • Prepare and analyse Brand P&L (by Boutique / Department) and balance sheet; alert local Brand Management / Headquarters of risks or deviations.
  • Follow up on main brand costs (communication, selling costs, personnel costs, etc.).
  • Elaborate and distribute Brands’ scorecards (or other relevant reports).
  • Prepare and share yearly reports (e.g., Boutique reporting, Environment reporting).
  • Ensure completion of required documentation for price adjustments.
  • Ensure partner agreements are in place.
  • Internal Control & Process Improvement :

  • Monitor internal controls within the subsidiary.
  • Contribute to formalization or continuous improvement of SOPs and processes.
  • Drive improvement of controlling processes and systems by identifying gaps and leading initiatives.
  • Share best practices across the department.
  • Interactions :

  • Liaise with other Finance Department teams (Accounting, Accounts Receivable, Retail Finance Operations), local Brand teams, Company functions (IT, Logistics, HR, Customer Service), Brand HQs, and Group Finance.
  • Company Secretary Responsibilities :

  • Corporate Governance Services :
  • Advise on good governance practices and compliance with Corporate Governance norms under Corporate, Securities, and other business laws.
  • Run an effective and efficient corporate compliance programme.
  • Corporate Secretarial Services :
  • Promotion, formation, and incorporation of companies.
  • Filing / registering documents, forms, returns, and applications as an authorized representative.
  • Maintenance of secretarial records, statutory books, and registers.
  • Arranging board / general meetings and preparing minutes.
  • Manage all work relating to shares, transfers, and transmission.
  • Representation Services :
  • Represent the company before :
  • Ministry of Corporate Affairs
  • Other government and quasi-judicial bodies and Tribunals
  • Finance and Accounting Services (in coordination with Finance) :

  • Support Internal and External Audit.
  • Ensure ICS (Internal Control System) conformance.
  • Review financial statements.
  • Education :

  • Professional : Company Secretary (CS), and Chartered Accountant / MBA Finance
  • Required Experience :

  • At least 8–10 years of relevant experience in Business Controlling / FP&A
  • At least 10–12 years of relevant experience in Business Controlling (for MBA Finance candidates)
  • Personal Attributes :

    Team player, proactive, detail-oriented, able to work under pressure, and diligent.

    Technical Skills / Abilities :

  • Strong analytical, numerical, controlling, and reporting skills
  • Excellent communication and interpersonal skills
  • Proficiency in MS Office (especially Excel and PowerPoint)
  • Personal Skills :

    Team player, proactive, detail-oriented, excellent communication skills, able to work under pressure, and diligent.

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