Head - Company Secretary

SECRETARIAL COMPLIANCES

Perform the duties and responsibilities of a

Company Secretary

in accordance with the

Companies Act, 2013 , ensuring adherence to all applicable legal and regulatory provisions.

Review and validate

Notices, Agendas, and Minutes for

Board, Shareholders’, and Committee meetings ; manage preparation of

Annual Reports , ensure timely

e-filings , and maintain all

statutory registers

as mandated.

Support

quarterly, half-yearly, and annual audits

by preparing and providing requisite documentation across all group companies.

Oversee and manage all

legal and secretarial activities

for the group’s companies, ensuring compliance and risk mitigation.

Ensure

timely filing of e-Forms, Annual Returns, and other statutory documents

with regulatory authorities including the

Registrar of Companies (ROC)

and

Reserve Bank of India (RBI) .

Accurately

maintain statutory records and registers , ensuring completeness and audit readiness at all times.

Provide end-to-end support in the

incorporation and formation of new entities , especially for the

Renewables business , ensuring swift and compliant execution.

Ensure

100% compliance

with all secretarial functions including amendments to

MOA / AOA ,

induction and resignation of Directors ,

issuance and allotment of shares ,

RBI filings , and all

MCA and RBI-related submissions .

BOARD / SHAREHOLDER MEETING COMPLIANCES

Prepare and circulate

Notices, Agendas, and detailed

Board Notes

for all Board, Committee, and Shareholder meetings in a timely and compliant manner.

Validate and review

all physical documents and Board papers to ensure accuracy, completeness, and compliance with regulatory requirements.

Coordinate with Directors

to ensure their timely availability for meetings and provide them with all relevant information and materials well in advance.

Conduct

Board Meetings for all SPVs

within one month of the end of each quarter, ensuring that meeting materials are circulated at least

two days prior

to the meeting, in line with best governance practices.

Ensure that

short-notice meetings

are kept to a minimum and are used

only for urgent matters , in compliance with statutory provisions and good governance standards.

SHARE CAPITAL AND RIGHTS ISSUE COMPLIANCES

Ensure

timely issuance of rights offer letters

to eligible shareholders, in compliance with applicable timelines and disclosure requirements.

Ensure end-to-end compliance with the

Companies Act, 2013

and applicable rules for

rights issues, share allotments, and increases in authorized share capital , including board / shareholder approvals, filings, and documentation.

ASSISTANCE TO BUSINESS DEVELOPMENT TEAM / LENDERS

Support Business Development teams

by preparing and coordinating documentation such as

e-registrations, Board Resolutions, Powers of Attorney, Net Worth Certificates, Bank Guarantees (BGs),

and

BID submission documents .

Ensure timely

submission of company documents

required for obtaining

statutory approvals , including

Industrial Entrepreneur Memorandum (IEM)

filings for

Solar and Renewable Energy projects .

Draft and issue Board Resolutions and supporting documents

for securing

loans, credit facilities, and other financial arrangements

with lenders, ensuring alignment with internal and external compliance requirements.

EXTERNAL STAKEHOLDER MANAGEMENT

Develop and maintaingood rapport

with directors, shareholder representatives, BSE, SEBI, RBI, ROC and other concerned officials.

INTERNAL STAKEHOLDER SUPPORT AND REPORTING

Ensure

timely and accurate submission

of all required documents, reports, and compliance data to

Holding Companies , supporting group-level reporting and governance requirements.

Provide

prompt and efficient support

to internal user departments within the

Renewables business , ensuring timely availability of documents, data, and resolutions necessary for operational and strategic decision-making.

REGULATORY UPDATES AND FILING COMPLIANCE

Monitor and disseminate updates

on amendments, circulars, notifications, and return filing requirements issued by regulatory bodies such as the

Ministry of Corporate Affairs (MCA) ,

Reserve Bank of India (RBI) , and other relevant authorities to all concerned teams.

Coordinate with internal stakeholders to

ensure awareness and alignment

with the latest compliance requirements and timelines.

Ensure

timely collation, validation, and filing

of all related data and documents with appropriate regulatory authorities, avoiding delays or non-compliance

PROCESS IMPROVEMENT AND FUNCTIONAL EFFICIENCY

Identify, propose, and implement

i nitiatives

aimed at improving the

efficiency, accuracy, and overall effectiveness

of the secretarial function through process automation, digital documentation, workflow optimization, or enhanced compliance tracking mechanisms.