Company Secretary

Role Summary

The Company Secretary will be responsible for ensuring comprehensive compliance with all applicable corporate laws and regulations, including the Companies Act, SEBI regulations, FEMA, and other applicable frameworks. The incumbent will play a key role in Board and Committee governance, policy formulation, investor relations, and corporate secretarial functions for the listed entity and its subsidiaries. This role involves significant interaction with senior leadership, regulators, stock exchanges, and other key stakeholders.

Key Responsibilities

1. Statutory & Regulatory Compliance

Ensure compliance with Companies Act, SEBI (LODR), FEMA, Insider Trading Regulations, Takeover Code, and other applicable laws.

Maintain and update statutory registers and ensure timely regulatory filings (ROC, SEBI, Stock Exchanges, RBI, etc.).

Track regulatory changes and ensure timely implementation and compliance.

2. Board & Committee Governance

Organize and manage Board, Committee, and General Meetings (AGM / EGM).

Draft agendas, notices, minutes, resolutions, and maintain related documentation.

Ensure timely submission of disclosures and reports to stock exchanges and MCA.

Advise the Board and Committees on legal responsibilities and governance best practices.

Standardize and oversee governance processes across the organization.

3. Corporate Governance & Secretarial Audits

Drive corporate governance initiatives across the organization.

Conduct internal secretarial audits and coordinate with statutory auditors.

Maintain disclosures, declarations, and compliance checklists for a listed company.

4. Stakeholder Communication & Management

Liaise with stock exchanges, SEBI, MCA, and other regulatory bodies.

Coordinate with Registrar and Transfer Agents (RTAs) for shareholder servicing and grievance redressal.

Monitor investor communications and ensure compliance with SEBI and listing regulations.

5. Policy & Compliance Frameworks

Periodically review and update corporate policies on compliance, ethics, and governance.

Assess the impact of regulatory updates and ensure implementation of necessary changes.

6. Team Leadership & Development

Lead and mentor a team of Company Secretaries and compliance professionals.

Foster a culture of compliance, transparency, and ethical governance.

Organize training and awareness sessions on corporate governance.

Qualifications & Experience

Education :

Qualified Company Secretary (ACS / FCS). LLB or equivalent legal qualification is an added advantage.

Experience :

15–18 years of post-qualification experience, preferably in a listed company.

Strong knowledge of Companies Act, SEBI regulations, FEMA, and corporate governance best practices.

Proven experience in Board governance, regulatory interactions, and audits.

Prior team management experience preferred.

Skills & Competencies

High integrity and strong ethical standards.

Excellent drafting, communication, and presentation skills.

Meticulous attention to detail with ability to manage multiple priorities.

Collaborative leadership with a proactive, hands-on approach.

Strong ability to work with cross-functional teams and senior leadership.