Technical Assistant to CEO

Objective : The Technical Assistant will act as a critical link between the CEO, project teams, promoters, and clients. The role involves monitoring project progress, coordinating inter-departmental communication, preparing analytical reports and presentations, and ensuring that the CEO is well-informed and supported in all technical and operational aspects of ongoing projects.

Responsibilities :

Project Coordination & Oversight

Coordinate between project teams, architects, contractors, consultants, and clients to ensure smooth project execution.

Track progress of ongoing projects and flag critical issues or delays to the CEO.

Ensure timely flow of information and approvals between promoters, project managers, and the CEO’s office.

Assist in reviewing design proposals, technical reports, and project plans.

2. Analytical & Strategic Support

Prepare analytical summaries, status reports, and dashboards for review by the CEO.

Support the CEO in evaluating project feasibility, timelines, costs, and profitability.

Compile data and insights to aid in decision-making on new acquisitions, partnerships, or development opportunities.

3. Documentation & Presentation

Draft executive summaries, briefing notes, and reports for internal and external meetings.

Prepare professional presentations for investor meetings, client discussions, and board reviews.

Maintain accurate documentation of meetings, decisions, and follow-up actions.

4. Liaison & Communication

Act as the primary point of contact for the CEO’s office with technical and project teams.

Ensure alignment between the CEO’s directives and project execution teams.

Facilitate communication between internal and external stakeholders to maintain project efficiency.

5. Operational Support

Review and monitor key project metrics including budgets, timelines, and resource allocation.

Support the CEO in managing vendor negotiations and strategic partnerships.

Participate in site visits, project reviews, and client meetings when required.

and stakeholder communication plans.

Qualifications and skill-sets :

Bachelors in Civil Engineering / Architecture / Construction Management or in relevant field. Masters in Business Administration will be preferred.

Proficient in MS Office, PowerPoint, Excel, and emerging presentation software(s); familiarity with project management tools is a plus. Knowledge of AI tools is a plus.

Proven, robust work experience of 10-12 years with reputed firms, preferably in real estate segment.

Strong communication, presentation and documentation abilities.

Ability to work in a fast-paced environment, handle multiple priorities, and maintain discretion.

Express high degree of professionalism in dealing with diverse groups of people – contractors, architects, vendors, interior designers, internal & external stakeholders.

Exceptional attention to detail, time management, coordination skills and strong communication skills

Reliable, focused, confident, articulate and self-directed with a high level of initiative and a ‘can do’ attitude