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Executive Assistant to the Chairman

Executive Assistant to the Chairman

ConfidentialNoida, India
6 days ago
Job description

Job Details

  • Job Title : Executive Assistant to the Chairman
  • Company : India Designer Show
  • Location : Sector 2, Noida (Onsite Role)
  • Working Days : 6 Days a Week
  • Application Process : All shortlisted candidates will be contacted for an Offline Interview Only (in-person) at the Noida office.

Role Summary

India Designer Show is seeking a highly organized, proactive, and discreet Executive Assistant (EA) to provide comprehensive administrative and logistical support to the Chairman . This is a demanding, high-impact role requiring exceptional communication skills, a professional demeanor, and the ability to manage complex schedules within a fast-paced environment. This is an onsite position based in Noida , requiring a commitment to a 6-day work week .

Key Responsibilities1. Administrative and Executive Support

  • Manage and maintain the Chairman's complex and dynamic calendar , including scheduling internal and external meetings, appointments, and personal commitments.
  • Act as the primary gatekeeper, screening and prioritizing incoming communications (emails, calls) and relaying or responding appropriately and professionally.
  • Prepare and edit correspondence, reports, presentations, and other documents for the Chairman.
  • Organize and maintain both digital and physical filing systems to ensure efficient retrieval of documents.
  • Handle confidential information with the utmost discretion and integrity.

    • 2. Meeting and Travel Coordination

  • Coordinate all aspects of meetings, including booking rooms, organizing necessary materials, and arranging refreshments.
  • Attend meetings, as required, to take minutes, track action items, and ensure timely follow-up.
  • Manage domestic and international travel logistics, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.

    • 3. Operations and Event Support

  • Assist with special projects and initiatives as assigned by the Chairman.
  • Liaise with internal department heads and external stakeholders (designers, sponsors, media) on behalf of the Chairman.
  • Provide operational support during the planning and execution phases of the India Designer Show event, as needed.

    • Qualifications and SkillsEducation & Experience

  • Graduation (Bachelor's degree) from a recognized institution is required .
  • Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior-level management is highly preferred.

    • Core Skills

  • Exceptional Communication Skills (Verbal and Written) : Fluency in English is mandatory. Must be articulate, professional, and capable of drafting clear, concise, and error-free correspondence.
  • Organizational Mastery : Highly proficient in scheduling meetings, managing calendars (e.g., Google Calendar, Outlook), and multi-tasking to meet tight deadlines.
  • Technological Proficiency : Advanced skill in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with various communication and productivity tools.
  • Professionalism & Discretion : Ability to handle sensitive and confidential information with unwavering integrity and a high degree of emotional intelligence.

    • Skills Required

    productivity tools, Outlook, google calendar, Microsoft Office Suite

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