HR Admin Executive

Job Overview

The HR Admin Executive will play a critical role in the efficient day-to-day operation of the HR department. This position requires someone who is proactive, organized, and has a passion for working in a fast-paced environment. The role will involve managing HR documentation, supporting recruitment processes and assisting with employee onboarding.

Key Responsibilities

• Recruitment Support :
• Assist in posting job openings on various job boards and social media platforms.
• Screen resumes, schedule interviews, and coordinate with hiring managers.
• Maintain a database of potential candidates for future openings.
• Onboarding & Offboarding :
• Coordinate the onboarding process for new hires, including documentation, orientation sessions, and necessary HR inductions.
• Prepare and manage employment contracts and other related documents.
• Oversee the exit process for departing employees, including conducting exit interviews and managing all related paperwork.
• Employee Engagement & Welfare :
• Assist in organizing employee engagement activities, training sessions, and team-building events.
• Monitor and address employee well-being and work-life balance issues.
• General HR Administrative Support :
• Assist the HR team with day-to-day administrative tasks and HR projects.
• Handle HR-related correspondence, such as communication to employees about important updates and reminders.
• Maintain HR files, templates, and documentation
• Office Management :
• Manage day-to-day office operations, including overseeing office supplies and equipment inventory.
• Ensure the office is clean, organized, and conducive to a productive work environment.
• Liaise with vendors and service providers for office maintenance and supply replenishment.
• Handle incoming and outgoing mail and packages, and distribute accordingly.
• Communication & Support :
• Serve as the first point of contact for visitors, phone calls, and general inquiries.
• Assist in coordinating internal communication and announcements.
• Provide administrative support to senior management or department heads as needed.

Required Qualifications & Skills

Skills Required

Recruitment, Employee Benefits, Onboarding, Microsoft Office Suite