Admin Executive (HR & Office)

Job Description

We're hiring a dependable Admin Executive to manage day-to-day administrative operations, maintain records, and provide ongoing support to ensure smooth execution of both daily tasks and long-term activities.

Key Responsibilities :

• Oversee day-to-day administrative functions, ensuring smooth facility operations across departments.
• Identify and coordinate new office setups, including vendor engagement, infrastructure readiness, and utilities.
• Manage end-to-end issuance and tracking of ID cards, access badges, seating, and parking allocations.
• Handle procurement and stock management of office supplies, pantry items, and operational consumables.
• Build and manage relationships with vendors for courier, housekeeping, maintenance, printing, office space and security services.
• Address and resolve employee administrative queries promptly and professionally.
• Plan, manage, and execute employee gifting initiatives for birthdays, festivals, onboarding, and milestones.
• Schedule and coordinate internal meetings, external vendor visits, and facility inspections.
• Responsible for documents and data management, supporting HR during audits with necessary evidences
• Organize logistics for internal events, celebrations, offsites, and corporate engagement activities.
• Manage travel and stay arrangements for employees, clients, and guests, adhering to budget and policy.
• Maintain digital and physical records of vendor contracts, assets, inventory, and service logs.
• Track and report admin expenses, vendor performance, and office maintenance needs regularly.
• Other Adhoc tasks.

Requirements

Skills Required

Vendor Management, Microsoft Office