Executive Coordinator

Company Description

Priyanka India Pvt. Ltd., part of the "PRIYANKA" group of companies established in 1983 and ISO 9001 : 2008 certified, specializes in providing humanitarian aid and development solutions for international organizations, including the United Nations and Red Cross societies. The company offers a diverse range of food and non-food items while maintaining international standards. With operations expanding globally, the group has established offices in Kenya, Sudan, and Dubai to cater to growing regional demands. Priyanka Kenya Ltd. has been supplying across East Africa since 2007, while Priyanka Middle East FZCO in Dubai operates as a hub for the Middle Eastern and North African markets. The group's successful growth reflects its commitment to sourcing and supplying quality solutions for humanitarian needs.

Role Description

• Manage the Director’s calendar, appointments, meetings, and travel schedules.
• Coordinate and prioritize daily tasks to ensure efficient time management.
• Handle all incoming calls, emails, and correspondence on behalf of the Director.
• Prepare, review, and organize documents, reports, presentations, and meeting minutes.
• Maintain confidentiality of sensitive and strategic information.
• Act as a point of contact between the Director and internal teams, clients, and external partners.
• Ensure smooth communication and timely follow-ups across departments.
• Draft professional emails, letters, and business communication on behalf of the Director.
• Schedule, plan, and coordinate internal and external meetings.
• Prepare agendas, briefing notes, and required documents for all meetings.
• Arrange logistics for events, conferences, and business travel.
• Assist the Director in executing projects, tracking progress, and maintaining project timelines.
• Conduct basic research, data collection, and prepare summaries or reports as required.
• Monitor deadlines, ensure tasks are completed, and flag any delays or issues.
• Maintain organized files, records, and documentation.
• Support decision-making by providing relevant data, follow-ups, and updates.
• Help identify operational gaps and assist in process improvements.
• Assist with personal appointments, bookings, and travel plans as directed.
• Ensure smooth execution of both professional and limited personal tasks.

Qualifications

Additional Details