Founders office associate (26 / 10 / 2025)

We are seeking a highly organized and proactive person to support the senior leadership team. The role will act as the right hand to management, ensuring smooth day-to-day operations, enabling leaders to focus on strategic initiatives, and maintaining a high degree of professionalism in all internal and external interactions.

This role requires excellent time management, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Job Description : Executive Assistant to the Management

Company : Swastik Industries

Location : Goregaon east ( 2 mins walking distance from the railway station)

Employment Type : Full-Time

Experience : Minimum 3 years of relevant experience

Office Timing : 9.30 am to 6.30 pm (Monday to Saturday. Sunday is a weekly holiday)

Salary : 20,000 – 30,000 per month (Depending on work experience and skillset)

Company Overview : We are a manufacturing company which is into Lead acid batteries and kitchen cookware products having plants at palghar. We are a diversified group with a big ambition.

Job Summary : We are looking for a proactive, detail-oriented, and resourceful Executive Assistant (EA) to support the senior leadership. This is not a conventional secretarial role—the EA will act as the “right hand” of management, similar to the role depicted in The Devil Wears Prada. The position requires excellent follow-up skills, the ability to get work done through others, and the agility to manage both professional and personal tasks.

This is a dynamic, multi-faceted role spanning administration, coordination, communication, and strategic support.

Key Responsibilities :

Executive & Administrative Support

Manage calendars, scheduling, and reminders.

Coordinate domestic & international travel, hotels, and itineraries.

Draft, proofread, and manage correspondence, emails, and presentations.

Prepare agendas, take minutes, and ensure follow-ups on action items.

Maintain filing systems (digital & physical), ensuring confidentiality.

Task & Follow-Up Management

Maintain a live delegation sheet for all tasks assigned by management.

Secure commitments (time & date) from team members and track progress.

Daily follow-up on pending tasks with structured scripts.

Ensure accountability—act as the “voice of management” in delegations.

Project, Strategy & Business Support

Support business strategy projects, research, and market analysis.

Assist with new sales initiatives, pitch decks, client follow-ups, and negotiations.

Coordinate product launches, marketing campaigns, and events.

Compile reports, data analysis, and insights for decision-making.

HR, Recruitment & Team Coordination

Post job ads, screen applications, and schedule interviews.

Assist in onboarding and induction of employees.

Maintain employee performance tracking, attendance, and engagement activities.

Coordinate cross-departmental communication and workshops.

Marketing & Communication

Manage social media scheduling, content, and engagement tracking.

Update website / blog content and newsletters.

Draft official letters, proposals, and external communication.

Coordinate with agencies, vendors, and partners on campaigns.

Finance, Vendors & Office Operations

Track expenses, reimbursements, and prepare monthly reports.

Process invoices, vendor payments, and maintain supplier relationships.

Order supplies, coordinate office services, and ensure operational efficiency.

Liaise with IT for systems, equipment, and licenses.

Personal Assistance to Management

Handle personal appointments, errands, and family-related coordination.

Assist with personal travel, reservations, and household tasks.

Manage confidential personal and business information with discretion.

Key Skills & Qualifications

• Must-have : Exceptional follow-up skills and ability to “get work done.”
• Graduate degree (secretarial / business background preferred).
• 2–8 years of relevant EA / PA / Admin experience with proven stability.
• Strong command of English (written & spoken).
• MS Office (Excel, Word, PowerPoint) and Google Workspace proficiency.
• Strong interpersonal skills; ability to work with senior staff.
• Discretion, honesty, and integrity are non-negotiable.

Preferred Attributes

Why Join Us?