Executive Assistant

Max Healthcare Institute Limited ("Max Healthcare") is one of India’s largest healthcare organizations. We operate 22 healthcare facilities (5000+ beds), 30+ specialties and 5000+ clinicians across the NCR Delhi, Haryana, Punjab, Uttarakhand Maharashtra and Uttar Pradesh. Max Healthcare also operates a homecare business and pathology business under brand names and Max Labs respectively. offers health and wellness services at home while Max Lab provides Pathology Services outside our hospital network.

We are looking for Executive Assistant to support the Senior Director – Corporate Affairs, Mumbai . The job description is as follows :

Manage and optimize the calendar, scheduling meetings, appointments, and travel arrangements.

Coordinate and handle incoming correspondence, emails, and phone calls on behalf of the Senior Director.

Prepare, proofread, and edit high-quality documents, presentations, reports, and internal / external communications.

Organize and maintain confidential files, records, and documentation with utmost discretion.

Plan and coordinate team meetings, events, and cross-functional engagements.

Prepare meeting agendas, record minutes, and ensure timely follow-up on action items.

Serve as a liaison between the Corporate Affairs office and internal / external stakeholders to ensure seamless communication and collaboration.

Arrange complex domestic and international travel itineraries, including visa processing, transportation, and accommodation logistics.

Facilitate smooth communication between executive leadership and various departments, employees, and partners.

Contribute to cross-functional projects and special assignments as delegated by the Senior Director.

Years of Experience :

Minimum of 5 years of experience in an executive assistant or similar role, preferably within a corporate or fast-paced environment.

Qualifications :

Master’s degree preferred; bachelor’s degree required.

proven ability to manage sensitive information with a high level of discretion and confidentiality.

Strong organizational and time-management skills with the ability to prioritize multiple tasks.

Excellent verbal and written communication skills.

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools such as Zoom, Teams, and project management tools is a plus.