Executive Assistant

Hiring for Executive Assistant for Mumbai location

We are looking for an Executive Assistant with 6-8 years of experience , responsible for providing comprehensive support to the Partner, facilitating the streamlined execution of his professional obligations as well as providing executive support, managing various reports, and assisting with administrative tasks.

The day-to-day tasks may include scheduling appointments, making travel arrangements, coordinating meetings, and handling communication with internal and external stakeholders.

What You’ll Do

Key Responsibilities :

Calendar Management

Maintain the partner's calendar by scheduling and prioritizing appointments, meetings, and events.

Coordinate with internal and external stakeholders to ensure alignment with the partner's availability and business priorities.

Communication and Correspondence :

Serve as a point of contact between the partner and stakeholders.

Manage the partner's incoming and outgoing communication, including screening calls, emails, and letters, and drafting responses, ensuring that all calls are handled efficiently and professionally.

Draft and proofread emails, and other written materials on behalf of the partner.

Ensure timely responses to inquiries and requests.

Travel Management

Plan, organize, and manage all aspects of partner travel, including domestic and international flights, accommodations, ground transportation, and necessary travel arrangements (Forex / Visa).

Monitor travel expenses to ensure cost-effectiveness while meeting partner’s travel needs.

Data and Expense Management

Handle confidential and sensitive information with discretion and ensure that all documents and correspondence are properly safeguarded.

Prepare expense reports & ensure that all expenses are in compliance with company policies and guidelines.

Meeting Coordination

Assist in organizing team meetings, conferences, and other events.

Manage team calendars and schedules, including arranging appointments & meetings and circulate them to relevant stakeholders.

Prepare and distribute meeting agendas and other relevant documents.

Attend meetings, when necessary, take minutes, and follow up on action items.

Monthly Reports

Prepare reports and presentations as required by the partner, using a variety of tools and applications.

Prepare excel reports regarding travel booking and other record keeping as required.

General Admin Support

Provide general administrative support and perform other relevant ad-hoc tasks or assignments as needed.

What Makes You Qualified

Any bachelor’s degree with 10-18 Years of relevant work experience.

International travel management experience is must

Proven experience in calendar & travel management, expense coordination, or related roles.

Strong organizational and time management skills with attention to detail.

Excellent communication and interpersonal abilities to work collaboratively across departments.

Ability to adapt to changing priorities and handle multiple tasks simultaneously.

Demonstrate problem-solving and decision-making skills.

Knowledge of travel regulations and visa requirements is a plus.