Administration Executive

Role & responsibilities   :

Administration Executive :

• Oversee front desk operations, including meet and greet activities.
• Supervise cleaning and housekeeping activities across all four floors, including executive cabins.
• Manage housekeeping staff and office assistants.
• Arrange food and refreshments for interview candidates, guests, and meetings.
• Coordinate the booking and scheduling of conference rooms.
• Organize corporate events, meetings, and other internal functions.
• Maintain inventory and manage stock for housekeeping, stationery, and pantry supplies.
• Handle petty cash and corporate credit cards, including invoice collection and submission.
• Manage relationships with vendors for various services such as housekeeping, security, coffee / water supplies, stationery, newspapers, and vending machines.
• Prepare monthly Admin MIS (Management Information System) reports.
• Process travel claims and reimbursement requests for employees.
• Oversee vehicle insurance renewals and Fastag management.
• Handle vendor management tasks, including identifying new vendors, negotiating rate revisions, and renewing agreements.
• Coordinate with the building management team regarding parking allocations, entry permits, and other facility-related needs.
• Manage and coordinate vendor payments.

Skills Required

Bookkeeping, Talent Management, Receptionist, Mis, Excel, Interviewing Skills