Senior Executive - Procurement Operations

Role & responsibilities

• This role would be focused on providing operational support to for Direct and Indirect materials.
• The role involves extensive coordination with warehouse, supply chain teams at site and at Mumbai office.
• Monitor solvent tank levels and accordingly initiate the purchase order process
• Coordinate with finance department and CHAs for import shipment clearance
• Generate stock transfer orders for Bonded warehouse to plant locations
• Coordinate with transporters for loading / unloading activities of solvents
• Work with site buyers to procure raw materials such as API, KSI, Excipients , Chemicals , Fuel and gases
• Provide various SAP based MIS to project team on project wise spend, budget vs actuals, OTIF etc.
• Maintain accountability for service delivery, which would primarily include :
• Conversion of Purchase requisition into duly approved Purchase orders for :
• Manage Vendor Communication Process
• Follow-up for Order confirmation and on time delivery of goods / services
• Handle 2nd line communication for goods returns (defective goods etc.)
• Liaise with AP team for payment related queries from vendors
• Manage various RFX activities such as RFQ, Follow-up for quotes, compare quotes and support in generating savings.
• Resolve vendor queries through Vendor Help desk
• Ensure up-to date documentation as per Internal and Statutory audit requirements
• Provide input to measure supplier performance and pull necessary reports from SAP to rate vendor in terms of price, availability, delivery adherence, accurate documentation and service
• Work with APAY team to resolve 3 Way mismatch issues
• Coordinate with vendor and category managers for vendor on-boarding and ensure master data such as info records, Schema group of vendors, contracts, and vendor master is updated.
• Maintain Standard Operating Procedure of in-scope processes and timely update it.
• Develop procurement related MIS to report agreed SLAs
• Participate in Procurement / Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.

Skills Required

operational support , Supply Chain