Office Manager-Global Software Company

Roles & Responsibilities :

• High level of integrity and discretion in handling confidential information and dealing with senior professionals inside and outside the organization.
• Work ethic accompanied by an ever-positive, get-it-done attitude.
• Sound judgment and flexibility to prioritize and handle multiple assignments at any given time.
• Working with the management team, the position also contributes organizational strategies, policies and practices.
• Improve the operational systems, support better management reporting, information flow and management, business process and organizational planning.
• Manage and increase the effectiveness and efficiency of Support Services (Finance, IT,Operations and HR), through improvements to each function as well as coordination and communication between support and business functions..
• Draft letters and other correspondence and support top management with materials for various stakeholder tasks & preparing agreements documents.
• Identifying dependable and cost effective vendors for various services and maintaining schedule of alternate vendors and vendor accounts, also responsible for releasing purchase order
• and handling purchase of materials.
• Maintaining petty cash and taking care of vendor payment.
• Ensure contracts are renewed of (websites) annually / as per the terms and conditions of the Contract.
• Monitor incoming emails and answer or forward as requiredand maintain databases such as mailing lists, contact lists etc.
• Meeting and greeting clients and visitors to the office.
• Organising business travel, itineraries, and accommodation for managers.
• Responsible for purchase orders and raising of purchase orders and invoice tracking.
• Updating, processing and filing of all documents.
• Handle all bank related tasks of company.
• Performs other related duties as assigned.

Attributes :

Required skills and qualifications :

Education :   Bachelors degree required. Higher degree(s) is a plus.

Skills Required

interpreting, Reporting, financial information services , HRSD, Office Management