Office ManagerModernizing Medicine • Hyderabad, Telangana, India
Office Manager
Modernizing Medicine • Hyderabad, Telangana, India
30+ days ago
Job descriptionCoordinate the company-wide perks (catering beverages snacks). Coordinate facility and maintenance requests with managed service providers. Oversee facility maintenance and repairs ensuring a safe and comfortable work environment. Provide oversight of the on-site security vendor assigned security personnel and related safety processes to ensure compliance with company standards and a secure workplace environment. Manage the daily cab roster by continuous vendor and employee coordination ensuring timely pickups and drop-offs. Manage the escort vendor / escorts for the drop service. Optimize efficiency and ensure seamless experience with transport and escort services. Resolve transport and escort-related complaints and issues. Ensure the safety and security of the employees commuting by office transport. Manage leadership visits travel bookings (such as tickets stays etc.) and plan the itinerary for the leadership visits. Manage office inventory and assets and keep the inventory tracker up to date. Act as the primary and accountable party for the safety of office inventory and assets Conduct regular inventory audits and reconcile discrepancies. Manage the reception staff to make sure employees and guests have the best experience while on-site. Maintain confidentiality of organizational guests / visitors and employee-related information. Assist in preparing the budget and monitoring expenditures related to office supplies facilities and administrative functions. Identify cost-saving opportunities without compromising quality. Validate the vendor invoices coordinating for approvals with the leadership team and payment follow-ups with the finance / accounts team Build and manage vendor relationships placing orders for office inventory (e.g. stationery employee gifts other swag etc.) as needed. Procure Inventory through strategic pricing negotiations to get the cost-effective best-in-class services and products. Assist with planning events projects and / or talent engagement initiatives to promote organizational culture. Execute program content by focusing on and expanding corporate themes; follow educational and entertainment principles and obtain leadership approvals. Coordinate event / meeting space according to requirements; schedule deliveries and schedule external contract service providers when needed. Assist with the Modernizing Medicine Employee Recognition program. 4 to 5 years of relevant experience or an equivalent combination of experience and education Excellent written and verbal communication skills Proficiency in Google Suite Microsoft Word Excel PowerPoint and Gmail Excellent organizational multi-tasking and time management skills Ability to interact with clients and employees in an approachable and professional manner Minimal travel is required including some weekends Being detail-oriented is a must Meals & Snacks : Enjoy complimentary office lunches & dinners on select days and healthy snacks delivered to your desk Insurance Coverage : Comprehensive health accidental and life insurance plans including coverage for family members all at no cost to employees Allowances : Annual wellness allowance to support your well-being and productivity Earned casual and sick leaves to maintain a healthy work-life balance Bereavement leave for difficult times and extended medical leave options Paid parental leaves including maternity paternity adoption surrogacy and abortion leave Celebration leave to make your special day even more memorable and company-paid holidays to recharge and unwind. Comprehensive medical dental and vision benefits 401(k) : ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed 100% of any matching contribution you receive is yours to keep. Generous Paid Time Off and Paid Parental Leave programs Company paid Life and Disability benefits Flexible Spending Account and Employee Assistance Programs Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed Professional development opportunities including tuition reimbursement programs and unlimited access to LinkedIn Learning Global presence and in-person collaboration opportunities; dog-friendly HQ (US) Hybrid office-based roles and remote availability for some roles Weekly catered breakfast and lunch treadmill workstations Zen and wellness rooms within our BRIC headquarters.
We are united in our mission to make a positive impact on healthcare. Join Us!
- South Florida Business Journal Best Places to Work 2024
- Inc. 5000 Fastest-Growing Private Companies in America 2024
- 2024 Black Book Awards ranked #1 EHR in 11 Specialties
- 2024 Spring Digital Health Awards Web-based Digital Health category for EMA Health Records (Gold)
- 2024 Stevie American Business Award (Silver) New Product and Service : Health Technology Solution (Klara)
Who we are :
We Are Modernizing Medicine ( WAMM)! Were a team of bright passionate and positive problem-solvers on a mission to place doctors and patients at the center of care through an intelligent specialty-specific cloud platform. Our vision is a world where the software we build increases medical practice success and improves patient outcomes. Founded in 2010 by Daniel Cane and Dr. Michael Sherling we have grown to over 3400 combined direct and contingent team members serving eleven specialties and we are just getting started! ModMeds global headquarters is based in Boca Raton FL with a growing office in Hyderabad India and a robust remote workforce across the US Chile and Germany.
ModMedis hiring the Office Manager responsible for supporting the People Experience teams initiatives including office administration facilities management special events onboarding recognition process improvement and logistics.
Your Role :
Office Administration and Facilities Management :
Local Transportation & Corporate Travel Management :
Inventory Management :
Team and Data Management :
Budget and Invoice Management :
Vendor management :
Event Management :
Education Requirements : Any Bachelors Degree
Skills & Requirements :
ModMed Benefits Highlight : At ModMed we believe its important to offer a competitive benefits package designed to meet the diverse needs of our growing workforce. Eligible Modernizers can enroll in a wide range of benefits :
India
United States
PHISHING SCAM WARNING : ModMed is among several companies recently made aware of a phishing scam involving imposters posing as hiring managers recruiting via email text and social media. The imposters are creating misleading email accounts conducting remote interviews and making fake job offers in order to collect personal and financial information from unsuspecting individuals. Please be aware that no job offers will be made from ModMed without a formal interview process and valid communications from our hiring team will come from our employees with a ModMed email address ( ). Please check senders email addresses carefully. Additionally ModMed will not ask you to purchase equipment or supplies as part of your onboarding process. If you are receiving communications as described above please report them to the FTC website.
Required Experience :
IC
Key Skills
Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping
Employment Type : Full Time
Experience : years
Vacancy : 1
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Office Manager • Hyderabad, Telangana, India
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