Human Resources Operations Specialist

Position : HR Operations Executive

Reporting to : General Manager - HR

BU : APAC & MEA

Function : Human Resources

Office Location : Mumbai

Experience : 2 to 3 years.

Employee Data Base Management & MIS Reporting :

Maintain organization charts and Job Descriptions for all positions on monthly basis

Responsible for the accurate and timely provision of HR data reporting from the relevant region and / or assigned projects

Maintaining weekly / monthly trackers – attrition, recruitment, Global Recruitment, Organograms etc.

Maintain and track all positions approvals on weekly basis

Preparation of weekly and monthly MIS for corporate and business review

Responsible for the accurate and timely provision of HR data reporting from the relevant region and / or assigned projects.

HR Systems :

Creation and keeping updated records for new hires, exits and all active employees on SPRING

Ensure 100% accuracy level and updated employee records on SPRING

Responsible for data updating and follow-up on SPRING, ASPIRE, TMS and other employee portals.

Monitoring of time attendance system – HO employees

Salary Input for HO employees – New joiners, regular, Exits.

Hiring & Exit :

Follow-up - Offer roll-out, documentation, reference checks, pre-joining formalities for HO team

Support joining formalities, induction & on boarding process for all new employees in HO and key country based employees

Releasing of appointment / confirmation / transfer letters to all HO employees and key country based employees, arranging the asset & email id creation.

Coordinate final clearance for resigned employees in HO and key country based employees

Completing F&F processing of the exited candidate in co-ordination with HRSS / Payroll team

Releasing the reliving / resignation acceptance letter to resigned employees in HO and key country based employees

PMS, ACR, MPC Budgeting, L&D :

Timely closure of KRAs, midyear appraisal, yearend appraisal.

Support annual HR processes - MPC budgeting, PMS and ACR with respect to updation of employee database, salary on monthly basis.

Support with year-end and mid-year compensation review cycles in terms of checking, documentation, distribution, employee records changes on system and personal file updation

Maintain employee Training Database on on-going basis.

Salary Approval, Sales Incentives & Debit Notes Tracking :

Maintain Country Manager and Country Sales Incentive Plan

Consolidate & tracking of country sales incentive payments

Processing of Monthly sales debit notes for distributor markets

Approvals & Tracking of Salary.

Employee Engagement :

Designing, planning, and executing a variety of employee engagement initiatives.